Accounts Assistant

The Opportunity...

We are looking for two part-time Accounts Assistants to work with our Finance Manager on our day to day accounts - including invoicing, reporting, reconciling accounts. This would suit someone with at least one year’s experience in a similar role, who would like to gain more experience in Finance and Accounting. We are looking for someone who is well-organised, able to work to strict deadlines and who has tons of initiative.

What you’ll be doing...

• Support the Finance Manager with month end duties
• Be the first point of contact for financial queries from customers and suppliers, staff, and project partners as appropriate.
• Reconcile the sales ledger accounts and cover for purchase ledger
• Invoice Processing – to prepare customer invoices using Xero on a monthly basis, Set up repeat billing and some credit control.
• Contact customers by telephone, email and letter to encourage collection, handle invoice queries and manage dispute process in a timely fashion
• Coordinate with relevant departments on remedial action for overdue amounts
• Support with the quarterly Vat returns for two companies
• Reconcile the inter-company balances
• Process invoices from Dext to Xero ensuring that they are properly coded
• Oversee the sales ledger and reconcile the income side of the bank
• Process supplier invoices for payments
• Support with other ad hoc duties as the need arises

What you’ll bring to the table…

• 3-5 years experience with Xero is essential
• Preferably educated to AAT level or qualified by experience
• Knowledge of double entry bookkeeping
• Intermediate Excel skills
• Experience using Microsoft Office suite
• Tons of initiative

What you’ll get from Meanwhile Space...

• A very positive and cultivating working culture
• Care & investment in your career at Meanwhile Space and how you progress
• Autonomy over your work, and independence
• The chance to make a real impact on the society you live in and bring huge benefits to wider communities
• Flexible working pattern - with a hybrid of office, on-site and remote working
• Working in our amazing ‘The Hithe’ shared office space, with hot desking & full facilities
• 22 days holiday + bank holidays, increasing by 1 day per year after 1 year of service
• Employee Assistance Program
• Monthly team-building lunches
• Well-being program built to support you in the workplace

Meanwhile Space is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or sexual orientation.

Who we are...

Meanwhile Space CIC is the pioneering social enterprise at the forefront of Meanwhile uses, creating vibrant communities by bringing temporarily redundant space into productive use.

Meanwhile Space unlocks underused space for the benefit of community cohesion, place-making and enterprise. This is typified by finding wasted space, transforming unloved visible, interesting, dilapidated, difficult buildings, into something useful.

People starting out struggle to find space to start and grow their creative or social enterprise. Meanwhile Space brings vacant assets into use for affordable and easy access space for startup enterprises, communities, and better places.

In 2022 Meanwhile Space had company turnover of £1.2m and is currently operating a total of 110,000 ft2, with 130 tenants, in 9 Meanwhile Spaces. Over 85% of the tenants in our projects live in the local area, and we have worked with 14 London Boroughs, primarily in outer London.

As part of our forward-thinking and creative organisation, our team thrives through a culture of independence, trust and agility. We are design-led risk takers who love to adapt & move fast and use our experience and expertise to bring ideas to life - and we are all driven by our passion for the work we do to enhance and help the communities around us.

Meanwhile Space Values...

We like to try new ways of doing things

We are prepared to be bold and take risks

We are able to adapt our approach quickly

We’re up for the challenge

Job Type: Part-time
Part-time hours: 21 per week

Salary: £23,000.00-£26,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Cycle to work scheme
• Employee mentoring programme
• Flexitime
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Accounting: 1 year (required)

Work Location: Hybrid remote in London

Application deadline: 05/04/2023