Accounts Payable Team Leader

Companies House is an executive agency of the Department for Business, Energy and Industrial Strategy employing around 1,000 staff. We maintain the public register of companies for the UK and provide corporate transparency, making the public register available online, free of charge, allowing individuals and businesses to make effective decisions about engaging with a company. Currently there are more than four million companies on the register, and we incorporate around 500,000 new companies every year.

Companies House values its people and their contributions and has created a sense of community where people seek to create strong connections. Our commitment to learning and development is exceptional, we believe passionately in the employee experience which is prevalent through engagement, wellbeing and development and has resulted in Gold Investors in People and MIND index awards. We encourage professional development, celebrate success and live our values to effect real change.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Everyone in Companies House brings something different, and so will you.

The future focused culture in the Finance team at Companies House is something in which we take huge pride. With visible leadership and the commitment to being actively involved in driving change, we are placing ourselves at the centre of the Companies House transformation.

This is an exciting role where you will manage the Accounts Payable team and be responsible for the prompt payment of invoices, refunds and travel & subsistence claims.

Companies House offers a flexible and welcoming culture that promotes a healthy work life balance as well as a proactive approach to wellbeing that allows us to be our best at work. We recognise that people are the key to our success so offer a fantastic benefits package including flexible working with no core hours, 30 Days Annual Leave, 8 Bank Holidays and 1 Privilege Day as well as enrolment into the Civil Service Pension Scheme with a contribution rate averaging 27%.

We are currently working 1 day a week in the office and this role would be based in the Cardiff Office.

Managing a team of 3 Band B’s, developing their skills through training to ensure that KPI’s are met and we continue to give a high standard of customer service.

A review of all Accounts Payable procedures with the aim to fully digitise all processes to better facilitate home working for the team members and other stake holders, internal and external, now working from home.

To play a major part in identifying and implementing the Purchase to Pay changes that come out of the P2P Project to update the e5 system, identify improvements and streamline the purchase to pay process.

Ensuring section targets are met.

Delivering the highest level of customer service possible.

Promoting and developing a continuous improvement culture amongst your team.

Playing an active role in driving change to the culture in both Finance and Companies House as a whole.

Helping the team to put Finance at the centre of Companies House transformation with the help of Future CH.

Responsibilities:

• To manage the Purchase Ledger team members.
• Identify and implement improvements to systems and processes.
• Resolve issues/queries with payment of invoices with suppliers and internal customers.
• Complete transparency reports.
• Complete GPC checking and Post Month end purchases of transactions.
• Input payments to be processed for Bank.
• Quarterly Environmental Report.
• Process Payroll file for Bank and other bank postings.
• Update 5-day prompt payment report.
• Manage various balance sheet reconciliations in relation to the Purchase Ledger system.
• Ensure invoices are paid within the 5-day payment target and report on this target monthly.
• Issue voucher/directorate awards and complete relevant reconciliations.
• To raise the profile of the Purchase Ledger Team by building relationships with Cost Centre Managers.
• General invoice queries.
• To work in a small team but with a variety of roles and challenges.
• To develop financial skills and gain experience.
• To be part of a changing environment and have an impact on the role of finance within Companies House.
• To participate in succession planning for key finance roles.

Essential

• Experience and understanding of Accounts Payable processes and systems to be able to lead the team through a time of rapid change and modernisation.
• The ability to analyse a financial process, identify areas that can be improved and then implement those changes.
• Experience of using accountancy software, preferably e5 Finance System.
• The self-confidence to explain processes to senior members of staff and to impress upon them the importance of correct financial procedure.
• Experience of leading a team.
• Excellent written and oral communication skills.
• Ability to work under pressure, prioritize workload and meet deadlines with conflicting demands.
• Display initiative and common-sense, also the ability to judge when something needs to be escalated to a more senior member of staff.
• Ability to build working relationships with the Accounts Payable team and other directorates across the business.

Desirable

• Qualified/part qualified ACCA/CIMA or AAT qualified.
• A track record of continuous improvement to processes and procedure in a Finance setting.
• Strong interpersonal skills and confidence in dealing with people at all levels across the business.

About us

Our aim is to be the best registry in the world achieved through brilliant people working on brilliant systems delivering brilliant services. We are currently delivering an organisation wide transformation programme focussing on a complete redesign of our digital services, target operating model and culture. This change will need different skills, capabilities and mindset where adaptable, bold and curious behaviours are the norm and empowerment is encouraged and utilised.

To find out more about the great things we're doing at Companies House please have a look at our blog posts and podcasts. and watch our video to find out more

Companies House values its people, their contributions and has created a real sense of community where people seek to create strong connections. Our commitment to learning and development is exceptional, and we believe passionately in the employee experience with is prevalent through the engagement, wellbeing and development strategies which have resulted in Platinum Investors in People and MIND index awards.

We encourage professional development, celebrate success and live our values to effect real change.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Everyone in Companies House brings something different, and so will you. We are committed to ensuring that we are representative of the citizens that we serve. To fulfill our commitment to recruiting and attracting diverse talent we welcome applications from underrepresented groups.

We are proud to be a disability confident leader. Our recruitment process is fully inclusive of all physical and mental disabilities and as such we can make adjustments as needed through our process. These could include having an interview buddy, extra time at interviews/assessments and receiving interview questions prior to interview, to name a few. We will be happy to discuss any niche and person-centred adjustments, please contact the Recruitment team by emailing recruitmentCH@companieshouse.gov.uk

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Working Together
• Managing a Quality Service

Job contact :

Name :
Tracey Brown
Email :
tbrown@companieshouse.gov.uk

Recruitment team

Email :
tbrown@companieshouse.gov.uk