Administration Assistant

Job Description

Administration Assistant

22.5 hours per week
£21,000 (pro-rata for 3 days = £12,600) per annum

North Notts Business Improvement District (BID) is the UK’s first ever area-wide, place shaping BID. It is the largest BID in the UK by geography and the second largest by number of levy payers.

North Notts BID Ltd commenced trading on 1 September 2017 when businesses with a rateable value of

£12k and above voted in favour of developing a business improvement district for North Nottinghamshire.

Following a second successful ballot in June 2022, North Notts BID commenced it’s second five-year term on 1st September 2022.

The BIDs three key themes are:

• The Business Voice
• The Experience
• The Destination

North Notts BIDs priority is to support our BID member businesses and work in partnership to make North

Notts a better place to work, live and visit. We will:

Secure... the future and fight against crime:

➢ Health & well-being initiatives

➢ Green initiatives

➢ Crime prevention tactics

➢ Night-time economy support

Strengthen… the workforce to develop and grow:

➢ Encourage enterprise

➢ Community training initiatives

➢ Link schools with businesses

➢ Bridge the skills gap

Showcase… BID members and our wonderful district:

➢ Member spotlights

➢ Festivals

➢ Investment expo

➢ Promote our visitor economy

About the Role

This is an exciting opportunity to join the North Notts BID team in delivering our ambitious business plan.

We are looking for a team member who is passionate about supporting our BID members, promoting our area and the benefits that the BID can bring.

As well as being part of a team you will be able to work on your own initiative and with a variety of local and national businesses, public stakeholders, and commercial contractors.

The purpose of the role is to provide effective administrative support to the BID team. Activities will be varied, and you will need to be comfortable in a job where every day can be different.

Most importantly we need a team player who is happy to pitch-in with whatever needs doing – but at the same time is a self-starter who can work off their own initiative.

Duties and Responsibilities

As part of this role you will be required to assist the BID team with the administration of a wide range of

BID projects and activities:

• Deal confidently with calls and email enquiries from BID members, offering advice on member benefits, liaising with the Council’s business rates team on bill-related queries.
• Manage diaries, setting up appointments for the Maintenance Support Operative and other members of the BID team as required.
• Ensure that all activities are logged on the BIDs Solomon CRM system, extract reports and mailing lists and assist with its general maintenance.
• General admin support including coordinating mail-outs, minute taking, ordering stationery supplies.
• Manage all administration of BID training courses including booking meeting rooms, meet and greet of visitors, arranging venues and catering, sourcing speakers etc.
• Hands-on support at events including North Notts FoodFest, Party in the Square, Dinosaur Discovery

Day, What Next careers events and Christmas light switch-on events.

Please note:

The above is not an exhaustive list of responsibilities and the post holder will need to be adaptive to support with a range of day-to-day tasks that is the norm within a small business.

Person Specification

The successful candidate will be able to demonstrate the following skills and experience:

Essential:

• A minimum of 5 GCSE at grades A-C or above (or equivalent), must include maths and English.
• Excellent verbal and written communication skills.
• Ability to work flexibly as part of a team.
• Able to prioritise a variety of tasks, methodical in approach and possessing a keen eye for detail.
• Personable and confident self-starter, with the ability to tactfully use initiative and take a proactive approach to getting things done.
• Excellent IT skills; fully competent with Microsoft office 365 (Word, Excel, Powerpoint, Outlook, etc).

Desirable:

• General knowledge of the Bassetlaw area and local economy.
• Full endorsement free driving licence and use of a car when required.

Additional information:

• The role will be based in the North Notts BID office in Worksop.
• 22.5 hours per week (full time hours may be considered for the right candidate).
• The core hours of work are Monday-Wednesday, 9am-5pm but is negotiable.
• Flexibility around working days is required and could change subject to events and workload.
• 25 days holiday entitlement plus bank holidays (pro-rata).
• Occasional weekend and evening work will be required to meet the needs of this role.
• The role is primarily office based but will require occasional travel for meetings and events.
• This role is subject to a 6-month probationary period.

How to Apply:

To apply, please email a copy of your CV and a covering letter (up to 2 A4 sides) telling us what you can bring to this role to steve.corderoy-foster@northnottsbid.co.uk.

The closing date for applications is 5pm on Friday 5th May 2023

Job Type: Part-time
Part-time hours: 22.5 per week

Salary: £21,000.00 per year

Benefits:

• Company pension
• Free parking

Ability to commute/relocate:

• Notts, S80 2FT: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 2 years (preferred)
• Customer service: 1 year (preferred)

Work Location: In person

Application deadline: 05/05/2023