Administration Assistant, Office & Estates

Administration Assistant, Office & Estates

Full-time, 12 Month Fixed Term Contract, Dundee

Welcome to a very different kind of law firm. One that recognises its success is down to its people. Where you can be yourself. Be inspired by your talented work colleagues. Where you’ll feel part of a dynamic team. Where, right from the start, you will be trusted with responsibility. This is what a rewarding career looks like at Thorntons.

What to expect

Thorntons is one of the largest law firms in Scotland and our estate currently includes 13 offices spread across Tayside, Angus, Fife, Perth, Glasgow and Edinburgh. Our Office & Estates team are vital to our successful business operations, supporting the functionality, safety and sustainability of our buildings, offices and infrastructure.

We are recruiting an Administration Assistant to join the team in Dundee on a fixed term contract for 12 months. The scope of this role includes:

• Assisting with instructing external contractors in relation to routine maintenance, minor repairs, removals/collections etc.
• Processing invoices – checking delivery timings, coding to correct accounts and monitoring expenditure and any related queries
• Data processing and management – assisting with updating records, systems and setting up new processes to support team requirements
• Ordering of stationery and other office-related items as required
• Assisting with fleet management administration
• Assisting with site visits to other offices to perform compliance checks and assist with other issues as required
• Assisting colleagues and third parties with relevant queries
• Other more general administrative duties as required

What we’re looking for

• Strong administrative skills
• Previous experience working in a Facilities team would be ideal but is not essential
• A keen interest in Facilities related work
• Excellent communication skills
• Good IT skills
• Enthusiasm and a positive approach
• Flexibility & Adaptability
• Good organisational skills
• Ability to prioritise and work to deadlines
• Attention to detail
• Ability to work independently and as part of a team

Doing What’s Right

A great working environment is the first thing you’ll notice. One where you’ll be inspired and supported by your colleagues. Where we’ll help you achieve what you want from your career. Where you can have both flexibility and connection with our supportive culture. Where you are valued. Where your voice is heard and you can make a difference through our employee network groups.

As your employer

Our benefits package goes well beyond competitive remuneration and we recognise and reward the hard work and effort you put in - learn more at rewarding you

For your Health and Wellbeing

Our Healthcare Cash Plan covers things like dental, optical, physiotherapy, chiropody, therapy and health screening needs. Our mental health first aiders and access to a 24-hour counselling line provide support for your mental and emotional wellbeing.

Embracing Diversity and Inclusion

We strongly believe in a diverse and inclusive working environment: one that does not tolerate any form of discrimination at any level. We value a truly diverse workforce: we are all equally different. We celebrate our individuality: from gender, sexual orientation, ethnicity, faith to life experience, we know our differences make us stronger, together.

For our Community

We’re proud to be part of the communities we serve across Scotland, that’s why we actively engage with charities that support them. From our annual Charity Wills campaign to regular fundraising and volunteering opportunities, our colleagues give back to communities with skills and advocacy as well as funds.

Closing date: 4 May 2023 @ 4pm

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Referral programme

Schedule:

• Monday to Friday

Work Location: In person