Administrative Assistant

Do you have administration experience within a school environment? Support Harris Academy Bermondsey in the smooth running of our administration office and wider academy. We are looking for a Admin Officer to work within our Admin Office, undertaking reception and other administrative duties.

Harris Academy Bermondsey is a girls' school with drive and ambition in the heart of London. Our students achieve the very highest standards in their education. Ofsted rated us as Outstanding in every one of their categories in November 2019.

We are passionate about making a difference to the lives of our young women, ensuring that they have every opportunity to succeed by identifying and nurturing each one's individual talents.

Our well-qualified teachers and highly effective support staff are committed to providing an education that ensures every girl achieves excellence and becomes a leader, within a safe and happy learning environment.

HAB is a diverse and inclusive comprehensive school for girls in central London. Many HAB girls are from disadvantaged backgrounds, but all study the EBacc and are prepared for university so as to compete with their more advantaged peers. HAB teachers and support staff are uncompromising and caring in achieving this.

Organisation

• Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries.
• Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assist in arrangements for school trips, events etc.

Administration

• Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence
• Maintain manual and computerised records/management information systems.
• Produce lists/information/data as required, e.g. pupils’ data.
• Undertake typing, word processing and other IT based tasks.
• Take notes at meetings.
• Sort and distribute mail.
• Undertake administrative procedures.
• Maintain and collate pupil reports.
• Undertake routing administration of school lettings and other uses of school premises.
• Provide timely and effective operation of secretarial and administrative support to the line manager.
• Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School.
• Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as required.
• Other duties as may reasonably be requested by the line manager

Other Duties

• Be involved in Academy duties.
• Be involved in trips and educational visits.
• Be aware of and comply with Academy policies and legal requirements.
• Be a role model the Academy’s value.
• Contribute to the overall ethos of the Academy and be committed to helping students access learning.
• Engage actively in the Academy’s performance management system;
• Participate in in-service training as appropriate and commit to your own continuous professional development.

Skills

• Ability to relate well to children and young people
• Flexibility and ability to respond to multiple demands and to prioritise
• Ability to work well with colleagues and parents
• High level of adaptability to changing demands
• Work constructively as part of a team
• Ability to plan and organise work to meet varying deadlines
• Ability to work on own and take initiative Strong written and verbal communication skills Basic training in one or more of the following

Experience

• Delivering a high-quality service
• Range of general administrative duties
• Good ICT skills and experience, including Word, Excel, and management information systems
• Working with children of relevant age (11-19)

Education & Qualifications

• Good standard of general education, including literacy and numeracy skills

Personal Qualities

• High degree of professionalism towards role
• High level of initiative and enthusiasm
• Calm and steady manner
• Strong commitment to education and young people

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan including access to a virtual GP, electric car scheme, and many other benefits. Learn more about our benefits on our website.

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, and where applicable, a prohibition from teaching check will be completed.

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.