Administrative Assistant

Job Summary

We are looking for a proactive and organised part-time Administrative Assistant to join our team. The successful candidate will play a key role in assisting with day-to-day administrative duties and complete operational requirements.

Responsibilities and Duties

• General office administration & support
• Create contracts for new clients
• Update client information on CRM (HubSpot)
• Create recurring invoices for clients on QuickBooks
• Collections: follow up on client invoices and ensure payments are received in a timely manner
• Offer client support, overcome obstacles, and negotiate with clients where applicable
• Communicate with clients via phone and email
• Keep track of all company expenses (bookkeeping)
• File company expenses
• Update all necessary spreadsheets daily
• Track employee holiday and sickness
• Other administrative tasks as required (organising photoshoots, placing orders, mailing, etc)

Required Skills

• Familiar with Gmail
• Problem solving and negotiating skills
• Excellent organisational skills
• Excellent written and verbal communication skills
• Legal eligibility to work in the UK

Bonus Experience

• Familiar with accounting software QuickBooks
• Familiar with CRM Hubspot

Hours

• Monday to Friday - 10am-2pm
• 20 hours per week / 4 hours per day

Who we are

HIP stands for Highly Individual Places – a must for every property featured on our website. Our hotels fulfil a certain criteria: they are unique, characterful and charming, and off the beaten track.

HIP Hotels was founded in the 1990s by award-winning photographer, Herbert Ypma, and has sold over 2 million books in over 15 languages. It has since been acquired by a London based private equity firm who are heavily investing in new, exciting projects for the brand.

From our famous selection of coffee table books, to our digital magazines and photography services, HIP Hotels provides a unique perspective on the kind of hotels that make you want to pack your bags and escape, to explore the unknown and discover hidden gems!

Job Type: Part-time
Part-time hours: 20 per week

Salary: £10.42 per hour

Benefits:

• Work from home

Schedule:

• Monday to Friday

Application question(s):

• Why do you want to work here?
• Why do you think you are the best fit for the job?

Work authorisation:

• United Kingdom (required)

Work Location: Remote