Administrative Assistant

Full Job Description

How would you like to be paid for five days but only work four*?

Our colleagues’ wellbeing is at the heart of everything we do at OFG, so we’re always looking for new ways to improve everyone’s work/life balance. We’re taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent).

If the trial is a success, we’ll be rolling the 4DWW out across the Group – so there’s never been a more exciting time to join #teamOFG!

Job role: Administrative Assistant

Salary: £23,739 per annum

Location: Underley Garden, Kirkby Lonsdale, LA6 2DZ

Hours: 37.5 hours per week; Monday - Friday 9am - 5pm

Contract: Permanent

If you really want to make your mark in a rapidly growing business that is committed to improving the lives of children and young people, we have the role for you!

About the role

Our school seeks an enthusiastic individual to take on the role of Administrative Assistant. The successful individual will provide a customer focused and comprehensive administrative support service to Managers and Employees

About the School

Underley Garden is a large site which hosts a large school provision and a residential children’s home across several buildings. All children who attend the school and live within the home have EHCP’s due to their special educational needs.

Underley meets the needs of a range of SEN including Autism, Learning Difficulties, Mental Health & Medical needs and related behavioural difficulties.

For over 16 years Options Autism have provided care and education to children, young people and adults with autism, complex needs and learning difficulties. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care.

Main Duties

Work within the team to:

• Provide efficient and effective administrative support
• Take on specific tasks related to the day to day administration and organisation of Underley Garden
• Contribute with commitment to improve standards and outcomes from all children and young people
• Answer, handle and direct internal and external telephone calls and direct messages for staff and young people as appropriate
• Resolve administrative problems and enquiries
• Arrange travel and accommodation
• Record, compile, transcribe and distribute minutes of meetings
• Collate, record and monitor staff absence, both short term and long term
• Manage and update Cascade with absence and probation
• Organise and minute formal absence meetings
• Welfare calls to staff
• Support Education and Care Managers with HR interface between UGS and payroll in respect to absence, sickness and holidays
• Support Education and Care Managers with the interview process
• Assist with the administration of safer-recruitment and pre-employment checks
• Record accident forms and RIDDOR
• Prepare letters and paperwork as instructed by the Office Manager or SLT
• Create ID badges for all staff and issue keys
• Record keeping in respect to compliancy and general administration tasks as instructed by the Office Manager or SLT
• Order stationery, consumables and other supplies
• Organise and complete yearly audits
• Ensure all confidential information is filed or archived correctly in line with policy
• Assist to maintain the archive records
• Raise and create purchase orders on procurement system
• General office duties – word processing, filing, binding, photocopying, scanning etc.

Why join Options Autism?

Benefits

Your health and wellbeing are important to us, so you’ll get an exceptional reward package including:

• Life Assurance
• Travel/car allowance
• Pension scheme with options to increase your contributions
• “Your Wellbeing Matters” – access to a wide range of first-class mental health support services and physical health checks

And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that’s right for you, including:

• A wide range of health, wellbeing, and insurance benefits
• 100’s of discount options valid in the UK and abroad
• Cycle to Work Schemes
• Electric Car Purchase Scheme
• Critical illness cover

And that’s not all, we place the outcomes of the children and vulnerable young adults in our services at the heart of everything we do, so you’ll wake every day in the knowledge that your role will have a significant positive impact on the lives of others.

We are committed to the safeguarding and promoting the welfare of children and young people. All successful applicants will be subject to a fully enhanced DBS.

You’ll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy.