Administrator

About Adapt Formwork Ltd

A Full Service Supplier of Formwork Equipment

At Adapt Formwork, we provide formwork solutions to the construction industry.

• RECORD KEEPING & ORDERS ARRANGING – Transport booking
• JOB READY SHEETS – Checklist always marked so you can be double sure everything has gone to site as needed for the customer and same upon return.
• FILING – Everything were it should be, typed up where applicable
• ADMIN DESK AND SUPERVISOR DESK: Everything in order by the end of every day, with everything in its place, so someone else can easily take over if you are off.
• PLAN OF ACTION: Be ready for the next day – If you are running low on tasks, ask the night before to have work prepared to keep you busy on the following day.
• PRO ACTIVE “FOCUSED” APPROACH: Find things to do which you think needs doing and run it by your manager to see if he agrees it’s useful.
• CONSTANT REVIEWS: Go over old procedures, databases and see if they can be improved or added to or deducted from, look at current suppliers and look for possible savings anywhere and everywhere, ie haulage, supplies, stationary.
• MONTH BEGINNING INVOICES – All live jobs at start of month invoiced to the month end
• INVOICES PRODUCED THROUGHOUT THE MONTH– When the job goes out up to the month end, when a job returned amended to that date, with loss damage or cleaning photos added.

ON HIRE

ON OFF HIRE SCHEDULE – UPDATE AND EMAIL EVERYDAY

ALL QUOTES TO THE YARD FOR CONFIRMED ORDERS HIRE AND SALE

SEND QUALITY EMAIL

SEND INFORMATION BEFORE DELIVERY EMAIL

STOCK CHANGES TO TECH

WAGON BOOKING AND PURCHASE ORDER (SIGNED BY AG IF LOSS)

SEND CONFIRMATION OF DELIVERY EMAIL

CREATE CONTRACT IN INSPHIRE

LIAISE WITH CREDIT CONTROL IF NO CREDIT RATING OR NO ACCOUNT

CHECK OR CREATE PROFORMAS

INPUT ITEMS FOR DELIVERY CHECK RATES

PRINT DELIVERY NOTES

GET DRAWINGS

PRINT LIFTING CERTIFICATES OR CREATE NEW ONES

TAKE PHOTOS OF WAGON AND UP LOAD AND SAVE

CHECK CHECKLIST FROM YARD

PUT CONTRACT ON HIRE

SORT ANY REHIRE (INCLUDING PURCHASE ORDER AND COLLECTION/DELIVERY )

PRODUCE QUOTES FOR SALES TEAM FOR EXTRAS

OFF HIRE

BOOK WAGON AND PURCHASE ORDER

CREATE COLLECTION NOTES

EMAIL CONFIRMATION TO CUSTOMER

CREATE OFF HIRE COUNT SHEET

TAKE PHOTOS AND UPLOAD AND SAVE

CHECK COUNT SHEET WITH YARD

PROCESS THE OFF HIRE

LOSS NOTIFICATIONS

DAMAGE NOTIFICATIONS

IF LOSSES ARE DISPUTED THEN NEED TO CHECK ALL ON/OFF HIRE PAPERWORK, PHOTOS AND CCTV

MONTHLY

CREATE MONTHLY INVOICES AND MAKE ANY MANUAL AMENDMENTS

SEND TO SALES FOR CHECKING

UPLOAD TO SAGE AND EMAIL TO CUSTOMERS

LOSS AND DAMAGE INVOICES

CREATE MONTHLY HIRE AND SALES ANALYSIS

CROSS REFERENCE MONTHLY FORECAST TO HIRE AND SALES ANALYSIS

LOSS AND DAMAGE INVOICES

PLY DAMAGE REPORT

STOCKS UP DATE WITH LOSS, SCRAP AND PURCHASES

HELP WITH ANY CUSTOMER INVOICES QUERIES

FILING

CLOCKING REPORT EACH MORNING

HOLIDAY FORMS PROCESSED (NOT YARD TEAM)

HOLIDAY CALENDAR UPTO DATE AND EMAILED

PURCHASE ORDERS CREATED AND SIGNED OFF

BUYING THINGS ONLINE AT BEST PRICE FOR DELIVERY AND COLLECTION

SCANNING RECEIPTS TO ACCOUNTANT FOR PAYMENT

STATIONERY ORDER

PROCESSING SUPPLIER INVOICES AND PURCHASE ORDERS

KEEP EYE ON COSTS OF REGULAR PURCHASE ITEMS FOR PRICE CHANGES

COMPANY CARS

ORDERING FUEL CARDS

PAYING BRIDGE CROSSINGS, TOLLS OR CONGESTION CHARGES (INFREQUENT)

SPEEDING FINE OR TRAFFIC OFFENCES PAY (DEDUCT), QUERY AND NOMINATE THE DRIVER

NEW STARTER PACKS

NEW STARTER KEY FOBS

POSTING JOB VACANCY ADVERTS

UPDATING INSPHIRE WITH NEW PRICES/NEW ITEMS

ANSWER PHONES

BOOK ACCOMODATION, FLIGHTS, TRAINS (AS AND WHEN INFREQUENT)

SCANNING DOCUMENTS FOR

QUOTES AND ORDER CONFIRMATIONS

ANY OTHER DUTIES AS REQUIRED

Salary negotiable upon experience.

Job Type: Full-time

Schedule:

• 8 hour shift

Work Location: One location

Job Type: Full-time

Salary: From £10.00 per hour

Benefits:

• Company pension
• On-site parking

Schedule:

• 8 hour shift

Work Location: In person