Administrator

Administrator Role – Unit Personnel Office

Contract: Permanent
Type: Full Time
Hours: 37.5
Salary: £21,255
Location: Hestia SW - HMS Sultan - Gosport - Napier House PO12 3BY

Based in the Unit Personnel Office at HMS SULTAN, this role provides a broad and flexible service to meet the contracted personnel administration requirements of the Armed Forces (predominantly the Royal Navy).

Responsibilities

Tasking for this role includes:

• Administering Service personnel HR (Joint Personnel Administration) system accounts, including data input.
• Providing a direct customer interface and liaison with co-ordinators and line managers.
• Advising on pay, allowance, expenses and personnel management matters.
• Arranging all travel requirements including the booking of flights, hotels, hire cars and rail travel as authorised by the authority.
• Maintaining personnel documents.
• Carrying out any other tasks as determined by the Mitie Line Management team, including shadow training and support/cover for other Administrators in the contract area, when required.

An interoperable approach is taken to the delivery of contracted services and there may be a need to undertake wider administrative tasking.

Knowledge skills & experience

• Administration experience with organisational skills and a high degree of integrity.
• Good verbal and written communication skills and ability to develop working relationships.
• Good all-round standard of education, especially literacy and numeracy (educated to GCSE English and Maths or equivalent).
• IT literate with a good working knowledge of MS Office applications.
• Ability to adapt to change and undertake additional training when required.

Additional Information

• The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only, with a current arrangement of an early finish on Fridays.
• 25 days annual leave allowance, including Bank Holidays.
• Discount & Cash Back schemes.

• Free Parking.
• Discounted Gym Membership.
• Required to wear approved company work wear.

• Expected to support a safe working culture and adhere to the Health and Safety procedures, processes and the law.
• Required to Comply with the General Data Protection Regulations and observe confidentiality.

MOD Security clearance and DBS Standard will be a required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential

Person

Personable, confident, professional with good judgement and ability to communicate effectively. Pro-active and responsive to changing needs of the business and the demands of the customer, while remaining calm under pressure and self-motivated. Versatile and innovative where necessary. Reliable, discreet and well presented, giving a positive image of Mitie company values.

About the company

Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.

We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.

Additional information for internal applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.