Archiving Assistant

Job title: Archiving Assistant
Based: Queen Square, Bristol
Contract Type: Temporary, full-time / part-time
Duration: 1-2 months
Hours: Either 5 days a week (37.5 hours a week) or 2 days a week, 15 hours per week (These hours can be worked flexibly between Monday – Friday, 9-5.30pm)

Archiving Assistant
An exciting opportunity has arisen to join Ince & Co. as a Temporary Archiving Assistant in our Queen Square office to provide support to our legal teams.

This role is supporting the Archives team in reviewing a large volume of archived documentation of c70,000 boxes to be reviewed and either re-catalogued with a thorough description and stored or destroyed. This role will also undertake other tasks assigned to the Archives team as well as supporting other projects as and when required.

Role Responsibilities

• This role is office based and would require coming into the office.
• Reviewing, analysing and organising legal documents.
• Extracting original legal documents, re-filing and cataloguing them as required.
• Reporting as needed to Matter Partners, Divisional Assistants and Archives.
• Complete file destruction schedules where appropriate.
• Obtaining destruction authorisation from Matter Partners.
• Destroying files as per destruction policy.
• Re-cataloguing files into new database.
• Maintain the security of files and being able to locate them at any time - this is fundamental to the safeguarding of our clients' interests and, in turn, the Firm's business.
• Performing other duties as assigned.

Person Specification:

• Proven ability to multi task
• Demonstrate the ongoing use of initiative
• Proven ability to prioritise and manage a varied workload
• Well presented, professional and articulate.
• Strong communication skills, both verbal and written with excellent interpersonal skills
• Ability communicate professionally and respectfully with all you interact with
• Able to demonstrate experience liaising pro-actively with third parties professionally
• Excellent time management, organisational and administrative skills
• Team player but self-motivated and able to work autonomously and pro-actively through remote management
• Ability to maintain confidentiality of all sensitive and confidential issues.

We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.

Appointment is subject to the appropriate background checks and satisfactory references.

A note to recruitment agencies: we like to recruit ourselves initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.

Job Types: Full-time, Part-time, Temporary contract
Contract length: 1-2 months
Part-time hours: 15-37.5 per week

Salary: £20,000.00-£21,000.00 per year

Benefits:

• Flexitime

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Bristol: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What is your current notice period?
• Do you have the right to work in the UK?
• Do you have any unspent criminal convictions?

Education:

• GCSE or equivalent (preferred)

Work Location: In person