Assistant, International Training Programme

Egypt and Sudan
Full-time
Fixed term (6 months maternity cover)
£23,953 per annum
Application deadline: 12pm (midday) on Thursday, 16 March 2023

About the role:

The International Training Programme (ITP) embodies the British Museum’s strategic commitment to working across London, the UK and abroad. The ITP seeks to create a global network of museum professionals, through London- and UK-based annual programmes, complemented by a range of legacy projects. In London the Museum's staff and collection are made available to provide a platform for demonstrating best museum practice, while across the UK partner museums allow participants to experience regional organisations. This forum for museum professionals – from diverse institutions and backgrounds, with a particular emphasis on the Middle East, Asia and Africa – will help shape the future of global museums.

The postholder will assist with the delivery of the British Museum’s International Training Programme, providing support to the Manager and Co-Ordinator to ensure delivery of the Annual Programme and legacy projects. The jobholder will need to be aware of cultural sensitivities and well-organised, to provide requisite levels of support and pastoral care to participants, while providing administrative support throughout the year.

Key areas of responsibility:

• To assist with the planning and delivery of the International Training Programme. Provide administrative and practical support throughout the programme, assist in compiling a programme report, and complete a personal evaluation and follow-up paperwork after its conclusion.
• Providing administrative assistance to the programme to include;

• Processing invoices and maintaining spreadsheets of ITP spend.
• Managing the ITP diary, scheduling meetings for ITP team and UK Partners.
• Co-ordinating departmental representatives meetings, distributing agendas, taking minutes.
• liaising with colleagues across the BM, the UK Partner network and other collaborating institutions.
• arranging transport, both nationally and internationally.
• liaising with embassies and visa sections.
• Preparing PowerPoint presentations.
• Collating and processing information provided by attendees and for distribution to ITP team.
• Preparing the participants pre-course paperwork and monitoring administrative process.
• Compiling the ITP programmes and inputting into Outlook.

• Providing practical support and pastoral care to the ITP to include: meeting and greeting participants, visiting colleagues etc; accompanying participants to and from the airport, on London-based and other UK visits.
• Assisting with the organisation of hospitality; receptions and social events (to include some evenings and weekends).

About you:

• BA or similar in relevant area.
• Administrative experience.
• International Museum experience.
• Good computer skills (Word, Excel, Wordpress, Powerpoint, Outlook).
• Good filing and record keeping.
• Team spirit and empathetic manner.
• Awareness of cultural and political issues in international museum relations.
• Flexibility, diplomacy and patience.
• Ability to deal with the unexpected.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.

The Museum offers a competitive benefits package including:

• Membership of the civil service pension scheme
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
• Generous annual leave allowance
• Interest-free travel, bicycle and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

If you have any additional needs that we should be aware of in order to support you with your application, please provide details to bmrecruit@britishmuseum.org.

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated fairly because of their relevant knowledge, skills and experience.

We are also currently piloting a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage and how flexible working could work for you.

The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.