Business Affairs Assistant - 12 mth FTC

Job Introduction

BBC Studios is the main commercial arm and a wholly owned subsidiary of the British Broadcasting Corporation which operates in the UK and over 200 countries around the world. The company is a global creative powerhouse for the development, production and distribution of bold, British, content. We produce over 2,500 hours of content per year, operate in 22 markets globally and generate revenue of £1.4bn, returning around £200m profit to BBC Public Service each year.

It is an exciting time for BBC Studios where we are now, as a commercial subsidiary of the BBC Group, making content for commissioners other than the BBC. We are constantly looking for new opportunities to enable audiences to continue to enjoy their favourite BBC programmes and brands as well as introduce new and exciting BBC Studios content. We work hard to achieve this aim, fostering relationships with the best creative talent and establishing strong connections with a wide variety of platforms and commissioners.

We have an exciting opportunity for someone to join our Factual Entertainment & Events and Entertainment & Music Legal and Business Affairs team for 12 months as Business Affairs Assistant for Factual Entertainment.

Factual Entertainment and Events (“FEE”) is where we produce or have produced amongst many others super-brand Top Gear, Dragons Den, Countryfile, Antiques Roadshow, Morning Live, The One Show, Amazing Hotels, a Hey Duggee/Joe Wicks collaboration for Youtube, Inside The Duchy for ITV and The Great Home Transformation for Channel 4, and we also produce broadcasts of events such as royal weddings/funerals/jubilees/coronations, the Invictus Games, the Earthshot Prize and war memorial events such as Festival of Remembrance.

It’s in Bristol and Cardiff where FEE produces the likes of Countryfile, Gardeners’ World, DIY SOS, Fake or Fortune, Nigella, Antiques Roadshow, Bargain Hunt, RHS Chelsea Flower Show, and Unique Boutique (Channel 4), and the development teams are constantly pitching new programme ideas to various broadcasters.

Main Responsibilities

You will be working as part of a team that provides first class business affairs support to the Bristol and Cardiff Fact Ent production teams on the range of programmes that they produce. This will primarily involve:

• Providing excellent contract and rights administration, business support and team coordination;
• Using systems and processes efficiently and effectively;
• Providing ad hoc advice on a variety of matters such as copyright; and
• Maintaining strong, collaborative working relationships internally and external

Principal Responsibilities

• Contract and rights administration: To carry out all aspects of contract and rights administration effectively and efficiently. To research and identify holders of copyright, providing fee and clearance information as required, and issuing documentation. To distribute contracts, arranging contract signature, resolving payment queries, recording rights and contractual information into various databases, systems and shared drives;
• Business support and team coordination: To ensure all relevant BBC business processes (including contract management) are followed. To ensure effective coordination across and between CRBA and production, being the initial point of contact for business & legal affairs queries (mainly from production teams), dealing promptly with queries and/or fielding queries to the appropriate members of the team to ensure they are dealt with appropriately, accurately and efficiently. This will require the successful applicant to build, maintain and manage first-class relationships with relevant stakeholders both inside and outside of BBC Studios;
• Business systems: To produce contractual documentation using standard templates and ensure information on business systems (for example ACON) is current and maintained;
• Document management and record keeping: To maintain excellent document management and record keeping, ensuring data integrity, accuracy and timeliness. To process contractual payments efficiently;
• Research: To assist or undertake research projects;
• Deputising: To deputise and act up at Executive level as required.

Are you the right candidate?

Essential skills and experience:

• Good interpersonal skills and experience of developing good working relationships;
• Excellent IT skills with experience of databases and administration systems;
• Exemplary organisation, coordination and time management skills;
• Good attention to detail and the ability to examine and summarise complex data;
• An approach that encompasses inclusion, teamwork, collaboration, proactivity, flexibility, passion and professionalism;
• Supportive of team priorities and ready to help others;
• The ability to handle a busy workload and to prioritise and manage time calmly and effectively;
• An informed interest in and enthusiasm for Factual Entertainment content;
• Knowledge of production and deal-making would be advantageous but not essential.

About the BBC

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from under represented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background. We strive to be the best British content company in the world, attracting the best creative talents in the business, so that we can bring premium quality award-winning programmes, content and brands to the viewer no matter where they are.

The BBC Group has set out the first in a new series of bold steps to transform our programming and better represent the public we serve. We have the biggest financial investment to on-air inclusion in the industry, together with our existing commissioning budget, we are committed to throwing open our doors more widely than ever to diverse stories and diverse storytellers. Together with a diverse workforce we will accelerate the pace of change in increasing diversity and inclusion both on and off air

To find out more about Diversity and Inclusion at the BBC, please visit our website.

Package Description

Band: B
Contract Type: 12 month FTC
Location: Bristol or Cardiff

Working Pattern: Hybrid Working (Home-based plus two/three days a week in the office)

We are really proud to share that we are a Level 2 Disability Confident Employer and so if you require any reasonable adjustments in order to apply please do contact us at resourcing@bbc.co.uk with the job reference in the subject. We advertise all our roles on Evenbreak, the specialist job board for disabled candidates

• Flexible/agile working - opportunities across the business. We’re happy to discuss a formal flexible working pattern. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at the offer stage.
• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certifications.
• Benefits - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.