Event Coordinator

REQ ID: 115044
JOB TITLE: Event Coordinator
SALARY: TBC
POSTING END DATE: 18.04.23
LOCATION: Warwickshire

Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT

This role will support the planning, development and delivery of all aspects of Global non-launch event activity. The focus will be on supporting the creation of events from brief to execution while ensuring exceptional standards of professionalism are maintained as a representative of Jaguar Land Rover. The role will cover the admin support of events and will include the delivery of the less complex smaller events.

The role will involve working on a diverse range of events and activities including; high profile events with Royal or Diplomatic involvement, Product launch events, Global Customer Events, Hospitality Events, Investor Events, European and Overseas dealer visits, Corporate Social Events, overseas Incentive visits to the UK, Sponsorship event activation and internal and external events on behalf of Jaguar Land Rover

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

• 
  To use event briefs to identify key objectives and determine detailed requirements on costs, design and execution. Support in development of production schedules and critical timing plans in line with delivery dates
• Work with colleagues to brief relevant agencies and suppliers regarding event concept and all creative, technical, logistical and administrative elements
• Assist in the effective Project management and delivery of events being organised by the team both in the UK and abroad
• Contribute to the in-house conference production of smaller events where little/no budget exists to appoint external suppliers utilising existing events assets
• To support colleagues working with Senior Central and National Sales Companies management to determine event objectives and ensure that the event format and delivery meets and where possible exceeds those requirements
• Contribute to the preparation of management information to assist and enable detailed price negotiations with suppliers, in conjunction with Purchasing, in order to achieve the best possible options for the company without compromising quality
• Manage Dept admin, finance processes/raising of Purchase orders and admin support
• Undertake any other work as directed by their line manager in connection with their job as may be requested

WHAT YOU'LL NEED

Knowledge, Skills and Experience

Essential:

• Proven experience of supporting the delivery of successful events management and brand marketing
• Good communication, negotiation and stakeholder management skills
• Relevant degree or equivalent experience preferred

Desirable:

• Previous experience of working in the automotive sector
• Some experience of supplier management and interpreting event briefs
• Some knowledge of production schedules and critical timing plans

Personal Profile

Essential:

• An individual with a customer first mindset who is easy to do business with and makes people feel special, driven to deliver experiences that are personalised, transparent and dependable.
• An individual who is results driven with the ability to deliver operational plans in a highly demanding environment
• An individual with the ability to prioritise their work load
• A good communicator with the ability to communicate complex ideas
• An effective team player who supports team members

Desirable:

• Resilient and enthusiastic, an individual able to deliver results under pressure

SO WHY US?

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family, membership of a competitive pension plan and performance related bonus scheme. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Please be aware that we may close this vacancy for applications before the stated deadline if we receive a high volume of interest. We strongly advise you to submit your application as early as possible.

Jaguar Land Rover is committed to equal opportunity for all.