Executive Management Assistant

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The role:

• Support executive in a broad range of activities.

• Coordinate approval of work processes.

• Interact with internal and external staff and customers.

• Compose, prepare, distribute and maintain correspondence, reports, presentations, email and other documentation for company archive and audits.

• Schedule meetings, compose and distribute meeting agendas and materials. Take meeting minutes as required. File agendas and action items for company archive and audits.

• Prepare itineraries, coordinate business travel and submit expense reports for executive.

• Plan, coordinate and assist with meetings, conferences, seminars and company events.

• Maintain/update organization charts and distribution lists.

• Flexible & availability to resolve high priority, high visibility issues.

To be successful in the role, you will have:

• 3-6 years experience working within an Executive Administrative role.

• Comply with all appropriate policies, procedures, safety rules and regulations.

• Take required training.

• Proficient with Microsoft Office applications.

• Highly experienced with expense applications.

• Provide backup to other Executive Management Assistants.

• Travel approximately 10% of the time.

• Any duties as assigned.

Benefits of working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.