Executive Support Officer - Royal Navy

We have an exciting opportunity for a Executive Support Officer to join the team here at Culdrose. Working mainly within the Executive Department this role will provide administration support to the Executive Officer, and the extended Executive Team, working with colleagues across the Air Station as required.

We are looking for an enthusiastic individual with excellent all round communication skills to work alongside Military and Civil Service staff at all levels.

Does this sound of interest to you? If so, we would love to hear from you.

]This position is advertised at 37 hours per week.

The primary role of the Executive Support Officer is to provide high level administration support to the Executive Team at Culdrose. Main roles and responsibilities include:

• Coordination of whole-station visit programme (VTMs).
• Management, coordination and publishing of key documents, (e.g. TMs, SOPs, CSOs).
• Admin, coordination and meeting support to the Senior Executive Team as and when required.
• Administration for monthly Culdrose brief (including signposting new starters to the registration page, coordination of the agenda for the day, print out attendees list, on-site support setting up projectors etc.)
• First point of contact with reference to day to day coordination and administration for the building (including logging any defects with the infrastructure team, coordination of routine fire alarm testing, be the first point of contact for contractors undertaken any work in the building as and when required, monthly building checks in liaison the Fire Station.
• Support and assist where necessary the administration around NSOR/DSOR reporting, working with CU Health and Safety Manager.
• Any other administration requirements as directed by the Executive Team (which may include, but not limited to, arranging meetings, taking action points at personnel related meetings, supporting with arranging travel, proof reading of documentation etc.)

Secondary responsibilities will include working with the Information Management Assistant processing SharePoint site permissions (as requested).

Please note: the above list is not exhaustive, and we will require an individual with a 'can-do' attitude who is flexible and committed to supporting the team here at Culdrose.

Essential
Experience:

• Experience of working in an administrative role
• Microsoft software literacy (essential: Word and Excel)
• Use of Modern SharePoint (or the ability to upskill quickly)
• Proven use of MS Teams literacy (or the ability to upskill quickly)

Technical:

• Strong computer literacy skills

Strengths:

• Ability to self-manage, work on own initiative and as part of a team
• Excellent organisational skills and working to deadlines
• Excellent attention to detail
• Understanding the importance of keeping confidentiality at all times
• A positive 'can do' attitude

We'll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Delivering at Pace
• Changing and Improving
• Working Together

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Other benefits for Navy Command civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
• Personal and professional development
• Alternate working patterns for many roles
• Access to a confidential, professional support service
• Discount Schemes
• Bicycle/season ticket loans
• Enhanced, paternity, paternity and adoption leave
• Special paid leave to volunteer up to 6 days a year

We also offer an impressive range of on-site facilities including a gym, cinema, a children’s nursery, and parking.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period,

The post does not offer relocation expenses.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

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The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Tyra Fox
Email :
tyra.fox121@mod.gov.uk

Recruitment team :

Email :
DBSCivPers-Resourcingteam3@mod.gov.uk