Head of Integrated Project Management

Job Introduction

We are the BBC’s in-house Creative Agency. We create promotional campaigns and branding for BBC programmes and services in all media and across all platforms. The Head of Project Management leads a team of Integrated Project Managers within BBC Creative. The team are responsible for managing through large-scale projects from brief to delivery. To facilitate the efficient and smooth creation of outstanding multi-platform marketing campaigns for BBC products and services.

• To lead the Integrated Project Management function for the department, setting high professional standards and line managing team members.
• To manage complex multi-platform campaigns from brief to delivery, resourcing projects accordingly and keeping them on track and on budget (including managing financial forecasting)
• To work closely with Creative teams and co-ordinate stakeholder management
• To manage suppliers / partners as required
• To track and forecast budgets
• To build strong working relationships with senior stakeholders

Main Responsibilities

As the Head of Project Manager you are specifically responsible for a range of tasks including:

• Ensuring all campaigns are delivered on time and to budget.
• Allocating creative teams to projects.
• Tracking campaign status and managing monthly reporting.
• Line managing a team of Integrated Project Managers, training and developing existing staff and leading recruitment of new staff and freelance team members.
• Building strong working relationships with Creative teams and key stakeholders.

Our Integrated Project Managers ensure that each individual all project is managed well:

1: Make it happen. Drive the implementation of a tight campaign process. Create the conditions for outstanding work at all project stages and on all campaign work. Tenaciously plan and orchestrate projects for effective collaboration within the department and with stakeholders, so that everyone knows what they have to do and by when, from brief to completion. Proactively ensure that people have everything they need to do their work. Ensure that the workflow system is used effectively to track projects.

2: Manage communication. Make marketing colleagues feel safe in your hands. Be the lynchpin that holds marketing and creative together and keeps them working as an effective partnership. Manage stakeholder expectations and proactively keep them up to date with progress ensuring that they know they can completely depend on you to deliver. Always respond promptly to requests/queries, and produce contact reports / status updates as necessary.

3: Lead from the middle Motivate people to deliver, even when they are faced with challenging tasks, fostering a happy environment. Be confident in your role as Project Manager on the projects you lead. Be seen to be totally on top of your projects, from first awareness through to wash-up and learning. Be a reference point for expert project management advice.

4: On Time, On Budget, Right First Time. Ensure speed, quality, costs and resources are closely managed. Intervene early to keep projects on time, on budget and right first time. Work closely and collaboratively with other functions to do this. Track status and budget throughout each project. Ensure all approvals are obtained in a timely fashion, and make sure that all timing plans, estimates and other documentation are accurate and informative.

5: Develop your personal project radar. This is about both planning ahead and managing risks. Work closely with the Head of Traffic / Project Management to plan for future work and manage incoming work, maximizing our ability to be completely dependable. Constantly assess projects and campaigns for potential risks and manage them before they become problems.

6: Get the best from the BBC Creative team. Lead by example and earn the respect of creative and marketers alike. When working with the rest of the BBC Creative team, inspire and motivate them to do their best. Be open, honest and inclusive in your collaboration whilst also driving results and generating commitment. Do your best to foster a happy workplace, ensuring that everyone working with you feels valued for what they do. Be an advocate for BBC Creative processes and ensure everyone understands the benefits of a tightly managed campaign process. Work with the Head of Traffic / Project Management to evolve and optimise the process in ways that improve quality, efficiency and effectiveness.

Are you the right candidate?

Excellent Integrated Project Management skills, with a proven track-record of overseeing the production and delivery of multi-platform advertising/promotional campaigns and the ability to lead this function and manage a team:

• Project Management for complex multi-platform campaigns
• Leadership experience / potential
• Communication / Stakeholder management
• Resource management (including allocation of creatives)
• Campaign tracking / financial forecasting
• Significant experience of Integrated Project Management.
• An excellent understanding of and track record in the production of promotions and/or commercials along with up to date knowledge of the latest production technology.
• A sound understanding of the marketplace, both internal and external.
• Good negotiating skills in dealing with stakeholders and internal/external contractors.
• Excellent budgetary/finance management skills.
• Knowledge of workflow management systems and procedures.
• Strong communication skills with the ability to deal tactfully with a variety of people at all levels (including senior stakeholders).
• Excellent administration & organisational skills.
• Good time management.

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here

Package Description

Band: E
Contract type: Permanent / Continuing
Location: London - New Broadcasting House

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more.