HR Assistant

HR Assistant

Job description

Business unit: Executive Director’s Office

Responsible to: HR Manager

Key internal contacts: Executive Director

Business Administrator

Operations team

Theatre Managers

About Nimax Theatres

Owned by Nica Burns and Max Weitzenhoffer, Nimax Theatres is an entrepreneurial and innovative organisation that owns and operates six theatres in the heart of London’s West End – the Apollo, Duchess, Garrick, Lyric, Palace, and Vaudeville. Additionally, Nica Burns has built an exciting new flexible theatre located at the top of Charing Cross Road, @sohoplace, which has recently opened and has a close operational relationship with Nimax Theatres.

Our theatres currently have a combined capacity of 5,600 seats and, in addition to hosting some of the UK’s most critically acclaimed and successful plays and musicals, present a busy and varied programme of comedy, concerts and children’s theatre.

We are a unique, diverse, loyal team founded on respect. We are here to put on great shows that people want to come and see, and deliver a fantastic experience in beautiful buildings.

About the role

The HR Manager has responsibility for all HR and employment issues across the business. This role will report to, and work closely with, the HR Manager to provide support across the range of HR functions. The role will require supporting HR and recruitment matters, carrying out administrative tasks, all while maintaining strict confidentiality.

The successful candidate may also be required to work closely with other members of the Senior Management Team as well as supporting the Executive Director as and when required.

Key duties and responsibilities

• To support recruitment processes; reviewing job descriptions and person specifications, placing advertisements, scheduling interviews, taking up references, and preparing offer letters and contracts working to standard Company templates
• To support the HR Manager with the implementation of the new integrated HR & Payroll system; learning the administrative system setup of the relevant areas such as new starter processes, leave management and recruitment functions and supporting and advising managers in these areas
• To assist the HR Manager in coordinating employee starter and leaver processes; providing reference letters for leavers, collecting personal information and contracts, establishing proof of right to work in the UK, authorising the issue of Company ID cards and keys and approving new users’ access to IT systems
• To support the HR Manager with HR processes including taking notes in disciplinary, grievance and other such meetings
• To support the HR Manager in overseeing HR record-keeping processes, ensuring that the HR system is appropriately maintained, in line with Company policy
• To provide general support to managers and staff if they have any issues with the HR system, such as with the self-service portal and recruitment processes
• To assist in the coordination and administration of HR, management and leadership training programmes
• To provide administrative support for training and meetings; arranging rooms, diary coordination and other resources as required
• To provide administration and coordination support to specific projects as requested by the HR Manager and Executive Director
• To undertake any other duty commensurate with the level of the post as may be reasonably required by the HR Manager and Executive Director

This job description is not an exhaustive document but is a reflection of the current position and details may be changed from time to time. The post-holder will be required to carry out any other duties as may be reasonably requested consistent with their job title and status. The duties contained within this Job Description must be performed at all times within the Company’s stated guidelines and operational policies.

Person specification

Essential

• CIPD Level 3 qualifications or above
• Good understanding of UK employment law and recruitment processes

• Some experience in a similar role
• Excellent attention to detail and organisational skills
• Demonstrable ability to prioritise tasks and work to deadlines
• Positive and supportive attitude
• Resilient with the ability to work under pressure
• Good computer skills including the use of Microsoft Office packages and HR software systems

Desirable

• Experience supporting the implementation of a new HR & Payroll system

Please submit a CV and covering letter outlining your suitability for the role.

Closing date: Sunday 18th June 2023

Nimax Theatres Limited is an equal opportunities employer. We value diversity and are committed to creating an inclusive environment for employees, job applicants and customers alike. We actively encourage job applications from all backgrounds.

We reserve the right to close the application process early if we receive a very high number of applicants so interested candidates should please apply asap. If you have not heard from us within 14 days of the deadline please assume you have not been successful on this occasion.