Human Resources Advisor (Fixed-Term)

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Human Resources Advisor

37 hours per week, Monday – Thursday 8:15am – 4:15pm,

Friday 8:15am – 3:45pm, Term time plus 2 weeks

Grade 7, Points 19 – 25, £27,852 - £32,020 (Full-time equivalent)

£24,789.74 - £28,499.48 Pro-rata

Fixed-Term until November 2024 (may end sooner on return of the original post holder)

Required to commence 1stSeptember 2023

The Board of Directors of the Romero Catholic Academy Trust wish to appoint a positive, driven and conscientious Human Resources Advisor to join our aspirational central team on a fixed-term basis. This is a rewarding opportunity to be a part of our growing and friendly Multi Academy Trust.

Working in our central HR team, this will be a key role which contributes to providing an efficient and professional HR service to our family of schools. This role will be fast-paced and varied and will involve providing advice and guidance on employee relation matters in line with organisational policies and procedures. You will assist the Head of HR with undertaking casework and providing advice to Headteachers and Senior Leaders within schools. As well as being involved with implementing strategic HR projects and initiatives.

Although based at the Trust central offices in Padiham, travel may be required to any of our Trust schools.

The appointed candidate will hold a Level 5 CIPD qualification. You will have good IT skills, a high attention to detail, excellent communication skills and be willing to undertake further training relevant to the role. Full details of the attributes required for this post can be found in the attached person specification.

If you feel you have the right skills and attributes we are looking for, then we will be delighted to hear from you. If you would like to find out more about the position please contact Zoe Robinson, HR Advisor, on 01282 855500 or zrobinson@romerocat.com

Full details and application forms are available from our website: www.romerocat.com

We are committed to safeguarding and promoting the welfare of young people and expect all staff to share this commitment. The successful applicant will be subject to an Enhanced DBS check.

Closing date: Friday 4thAugust 2023 12noon

Interview Date: w/c 14thAugust 2023

Human Resources Advisor

Job Description

POST TITLE:

Human Resources Advisor

GRADE:

7 SCP 19 - 25

CAR USER:

Yes

BENEFITS:

Local Government Pension Scheme; free parking; continuous service from other public sector organisations

LOCATION:

The post will be based at the Romero Trust offices but travel between academies and the Trust head office will be required as necessary.

RESPONSIBLE TO:

Head of HR

STAFF RESPONSIBLE FOR:

None

JOB PURPOSE:

To support and assist the Head of HR providing a forward thinking, responsive and professional HR service to our family of schools within the Trust. To ensure our Multi-Academy Trust (MAT) remains compliant at all times with employment law, health and safety, conditions of service, teacher standards and polices/procedures.

Main duties and responsibilities

Recruitment, Induction and Exit Procedures

• To support the Head of HR and Senior Leaders with the recruitment process, such as recruitment timelines, facilitating interviews and fair selection methods for the recruitment of Senior roles and other posts within the Trust.
• To review and verify employment offer letters and contracts on behalf of all schools within the Trust.
• To use Catholic Education Service (CES) templates to prepare and issue accurate contracts of employment.
• To manage the on-boarding process for successful candidates, ensuring all necessary pre-employment checks have been carried out, including Right to Work checks and Disclosure and Barring Service (DBS) disclosures.
• To oversee and support induction processes for new starters in their designated school/department.
• To ensure exit interviews are carried out and data is reviewed with Headteachers to identify trends in staff turnover and implement strategies to improve retention.

HR Policies and Procedures

• To proactively support the Head of HR with the drafting/or updating HR policies, procedures and ensure templates are distributed across all schools within the Trust.
• To ensure HR policies and procedures are available to all members of staff as part of their induction process.
• To be aware of changing employment legislation and review in line with the Trust HR policies & Procedures.
• To support line managers and facilitate Formal Absence Review Meetings when required to ensure the Trust has a proactive approach to absence management.

Compliance

• To provide support to schools on their Single Central Record (SCR) and maintain the SCR for the Trust
• To provide advice and support in relation to casework on grievance, disciplinary, capability, safeguarding, sickness/absence and EDI (equality, diversity & inclusion) issues from all levels of support up to appeal stage where possible.
• To maintain accurate electronic personnel files for staff and ensure they are held in accordance with General Data Protection Regulations (GDPR).
• To ensure all HR systems hold accurate employee records and are held in accordance with GDPR.
• To assist the Head of HR with ensuring that the Trust complies with its statutory responsibilities for reporting on HR and employment matters e.g., gender pay gap reporting.
• To support and help maintain payroll processes ensuring data management in line with payroll deadlines.

Self-Welfare

• To process occupational health referrals where necessary.
• To assist the Head of HR in the delivery of wellbeing initiatives, to ensure staff feel valued, motivated and supported to provide outstanding standards.
• To support return to work meetings as required by Headteachers, to advise on occupational health recommendations, stress risk assessments, trigger points, phased returns and reasonable adjustments.

General

• To maintain confidential staff records and to ensure that the data protection rules are adhered to by staff members.
• To develop effective professional relationships with colleagues.
• Attend and participate in relevant meetings as required.

Additional supporting information – specific to this post.

Indicative knowledge, skills and experience

• Holds a Level 5 Human Resources qualification.

This post does not require a faith commitment within the Roman Catholic Church however, candidates must be supportive of the ethos, vision and values of the Trust and not do anything to undermine the faith commitment of the Trust. In line with all staff within the Trust, they will be required to sign a Catholic Education Service Contract.

Note:

In addition, other duties at no higher a responsibility level may be interchanged with/added to this list at any time.

Prepared by:

RCAT HR Department

Date: May 2023

Equal opportunities

We are committed to achieving equal opportunities in the way we deliver services to the community and in our employment arrangements. We expect all employees to understand and promote this policy in their work.

Health and safety

All employees have a responsibility for their own health and safety and that of others when carrying out their duties and must help us to apply our general statement of health and safety policy.

Safeguarding Commitment

This Trust is committed to safeguarding and protecting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Attendance

Good attendance enhances the service delivered by the Trust, minimises staffing difficulties and ensures best value to the schools. It is essential that applicants for positions in the Trust can evidence a previous satisfactory attendance record/commitment to sustaining regular attendance at work.

Human Resources Advisor

Person Specification

Post title: Human Resources Advisor

Grade: 7

Establishment or team: Trust Central Team

Requirements

(based on the job description)

Essential

(E) or

desirable

(D)

To be identified by: application form (AF),

interview (I), Reference (R), test (T), or

other (give details)

Qualifications

5 GCSEs including Maths and English Grade C or above

CIPD Level 3 qualification

Commitment to ongoing professional development

E

E

E

AF

AF/I

I

Experience

Experience of working in a HR role in a busy and fast-paced environment

Experience of working / providing support in a HR function in an educational setting

Experience of HR recruitment and selection procedures

Experience of managing HR casework

Experience of working with trade unions

E

D

E

E

D

AF/I

AF/I

AF/I

I

I

Knowledge, skills and abilities

Evidence of continual professional development

In depth knowledge of current employment law

Ability to manage a varied workload as well as delivering to timescale

Knowledge of academy legislation and national and local conditions of service for teachers and support staff

Strong ICT skills

Analytical skills, including use of Excel

Excellent verbal and written communication skills

Excellent planning and organisation skills

Ability to maintain strict confidentiality and discretion at all times

E

E

E

D

E

E

E

E

E

AF/I

I

AF/I/T

AF/I

AF/I

AF/I

AF/I

AF/I

AF/I

Personal Qualities

Emotional resilience

Committed to the development and ethos of the Trust

Ability to self-evaluate and reflect

Ability to build and maintain effective working relationships with a wide variety of people

Ability to work under pressure and to strict deadlines

Reliable, flexible and approachable

Committed to own professional development

Commitment to maintaining confidentiality at all times

E

E

E

E

E

E

E

E

AF/I

AF/I

AF/I

AF/I

AF/I

AF/I

AF/I

I

Other

Commitment to safeguarding and protecting the welfare of children and young people

Commitment to equality and diversity

Commitment to health and safety

Essential car user

E

E

E

E

I

I

I

AF

Note: We will always consider your references before confirming a job offer in writing.

Prepared by: RCAT HR Department

Date: May 2023

Job Type: Fixed term contract
Contract length: 14 months

Salary: £27,852.00-£32,020.00 per year

Benefits:

• Cycle to work scheme
• Free or subsidised travel
• Free parking
• On-site parking
• Sick pay

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Expected start date: 01/09/2023