An exciting new opportunity as a Maternity Cover to join our International team acting as a PA to our International Residential Director. Providing PA support and full administrative support to the International Team within London Residential Development.
Team Overview :
Currently a team of 7, ranging from Sales Negotiators to Senior Directors with some based internationally. Additionally Ad-Hoc support to the UK China Desk too.
The successful candidate will be a good team player, with strong organisational and communication skills and the ability to work under pressure.
Key Responsibilities :
Providing full secretarial support to the Director and administrative support to the wider team
- Inbox and diary management for the Director
- Extensive travel booking for the whole team to include accommodation, flights and taxis
- Applying for International Visas
- Undertaking compliance for the team
- Processing invoices, credit card payments and deposit releases
- Reporting international deals
- Updating and formatting master schedules and spreadsheets
- Ensuring our internal sharing platform is updated with the latest documents
- Close liaison with Savills overseas offices
- Full coordination of international visits and events
- Updating and maintaining Outlook & Dynamics contacts
- Handling telephone calls, taking messages and covering phones
- Filing, printing and binding
- Attending sales and Launch events
- Management of CRM data and the completion of expense claims
- Building relationships - maintain a high level of professionalism when dealing with clients, applicants and colleagues
- Providing holiday cover for other support staff within the Division
- Ask questions, interact, and discuss objectives and day to day work of your team
- Provide assistance to team members and the department wherever possible
- Develop and maintain active communication both within your team and other teams
- Progress business development initiatives
- Arranging client events and occasionally attend events
Key Skills :
-
Advanced organisational skills
- Ability to work under pressure
- Intermediate Advanced Microsoft Office knowledge
- Fast and accurate typing
- Excellent communicator and telephone manner
- Excellent time management skills and attention to detail
- Good team player but also able to work on their own and use their own initiative.
- Candidates to complete an online skills test
Apply Now.
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