ITP PMO Project Manager

This recruitment is continuing as usual, but candidates should be aware that following the Government’s announcement on the changes to some civil service departments, roles will be located in the new Department for Business and Trade. We will provide more information if you are selected for a role. This work remains of high importance to the civil service, and we thank you for your continued interest.

Investment

Investment plays an important role in the UK economy. It provides a significant contribution to business turnover and job creation across the UK and will be essential in delivering on the government’s wider objectives including levelling-up, clean growth, innovation, and job creation.

The Investment Directorate works to deliver economic growth to all the nations and regions of the UK through attracting and retaining all modes of inward investment. We also deliver major investment events like the Global Investment Summit in October 2021, hosted by Her Majesty The Queen and The Prime Minister.

We are building our Investment Transformation PMO Team and this is an exciting opportunity to be part of establishing our programme of work at the forefront of the UK’s investment promotion services. Do you have what it takes to help us deliver on our key investment objectives for the UK? If so, please apply now.

We are united by a common set of values and expectations for our staff to be expert, enterprising, engaged and inclusive. We value diversity in all its forms.

Job Description/Key Accountabilities

The PMO Project Manager works with a wide range of internal and cross-government stakeholders and balance different interests. The PMO Project manager provides clarity on key milestones to define what, when and how activities will be organised to ensure the outcomes of a project can be achieved, particularly for assurance and approvals timelines and external governance.

The job holder will be responsible for:

• Project Planning – Co-ordinate resource and information from within and out of the programme to evaluate and report on managing risks and opportunities and identifying inter-dependencies. Ensure the production and maintenance of key portfolio management documents across the team that integrate with other ITP activities e.g. portfolio delivery plan, resourcing schedule, benefit realisation plans, risk, assurance and external governance.
• Workforce Planning – Responsible for maintaining and updating the workforce planning database and working with the Finance Manager and SLT to ascertain where resource can be most efficiently placed in the Programme.
• Stakeholder Management – Ensure that stakeholder responsibilities and needs are understood and addressed in reporting arrangements. Develops peer networks across the department and Whitehall. Create, develop, and manage effective stakeholder relationships across DIT and with relevant stakeholders from across Whitehall
• Programme Performance & Controls – Monitor and analyse information, reporting progress, slippage and highlighting areas of risk and opportunity. Analyse and report on programme deliverables, interdependencies and activities for executive level needs.
• Assurance – Leading on all assurance activities within the Programme, for example, Gateway Reviews and monthly Performance dashboards for SLT.
• Guidance & Support – Responsible for line managing 1x SEO, ensuring that work is appropriately delegated and that the SEO has suitable pieces of work to lead on in order to develop.
• Governance Reporting – Leading on the Governance and Reporting requirements for all external Governance, including but not limited to Government Internal Audit Agency and Government Major Projects Portfolio requirements. This will involve being the main point of contact for queries, creating action plans and monitoring progress against these action plans.
• Change Control – Responsible for liaising with workstream leads to ascertain when change control needs to take place e.g. workstream transition to BAU or workstream closedown. Chairing all change control meetings, gaining relevant approvals and logging relevant changes.
• Risk – liaising with workstreams to capture key risks for escalation and reporting this into appropriate risk documentation, such as Programme Risk Register. Responsible for updating and maintaining risk registers, risk summaries and risk heat maps as well as feeding into Directorate and Departmental level risk registers.

Hybrid working

The role will be based in either Darlington or London. You will be asked to express a location preference during the application process.

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

Appointments will be made to candidates in merit order based on location preferences.

Support in applying for our vacancies is available by joining a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.

Desirable Criteria

• Experience of working on a fast-paced PMO
• Experience of briefing and supporting decision making at senior levels

Personal Attributes & Skill

It is essential that the successful candidate has the following attributes:

• You will be an excellent organiser who makes plans to maximize time and productivity.
• You establish relationships based on mutual respect and trust allowing you to work collaboratively.
• The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation.
• You will be able to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.
• You will be a strategic thinker and apply this approach to tasks looking holistically in order to suggest ideas that allow the programme to work smarter.
• You will be required to line manage colleagues so you will need an ability to engage, motivate and coach others, as well as acting as a role model, to inspire and empower others for those roles.

In return, we will offer you opportunities to engage with the Department’s investment priorities and help shape our approach to investment promotion in a competitive international context. You will receive support as well as ongoing formal and informal opportunities to continue your personal and professional development.

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Changing and Improving
• Communicating and Influencing

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Job contact :

Name :
Siafon Owen
Email :
siafon.owen@trade.gov.uk

Recruitment team :

Email :
ditrecruitment.grs@cabinetoffice.gov.uk