Legal Secretary - Commercial Property

Agencies: We are currently only accepting direct applications for this role. Please refrain from sending through applications via email as it will not be seen as an introduction to the candidate.

About Joelson

We are a partner-led, London-based law firm with the flexibility to cover a wide array of clients across industry sectors both domestically and internationally. We are committed to excellence and deliver a client-focused, tailored, and bespoke service to both anticipate and meet our clients’ needs in assisting them to achieve their short, mid and long-term objectives.

What this means for you

Joelson is ideal for those who would like to be part of an open, inclusive and collaborative team. We are down-to-earth in approach and look for individuals who can hit the ground running and are keen to take on responsibility, whilst being supported and encouraged by the wider team.

Main purpose of the role

To be a key member of Joelson’s Commercial Property admin team providing support to 4 partners and 9 legal specialists. The team is currently supported with 2 secretaries and 1 paralegal.

Hours

9.30am – 5.30pm Monday to Friday, with flexibility required outside those times on occasion. We are working in a hybrid working model with a minimum of 3 days within the office.

Job Type

Full time, Permanent.

The Opportunity

Joelson is a thriving commercial law firm based in the West End of London, with 60+ people.

Key Responsibilities

• General Legal Secretary work/admin, such as file opening, billing, file closing and scheduling deeds
• Using a document management system to open new files and ID checks.
• Deal accurately with e-filing of documents
• Operate the Firm's quality procedures and information security systems as specified in the current edition of the Compliance Manuals
• Ensure the confidentiality and security of all practice and client's documentation and/or information

Administration

• Conducting searches and Land Registry applications via digital portals
• Completing SDLT returns and drafting statements
• Provide management of the team members' diaries and calendars for meeting preparations
• Typing documents from audio dictations and other amended documents.
• Sorting and scanning post to relevant team members

Other Duties

• Taking notes during team meetings and involvement in other change projects
• Involvement with Wellbeing, Inclusion and Diversity, Charity, and Social committees within the firm

Ideal Candidate

Our ideal candidate will have the following:

• Previous experience is an administrative role within a law/professional service firm
• An outgoing, enthusiastic and confident manner
• Excellent communication skills, both orally and in writing
• Strong organisation and administration skills, with the ability to prioritise workloads effectively
• The ability to see matters through with a good eye for detail
• A friendly and personable approach with colleagues and clients
• A proactive and growth mindset towards achieving goals
• Strong IT skills, including Microsoft Outlook, Word and Excel, and an ability to pick up new systems quickly

Our Commitment to Inclusion

At Joelson we actively encourage diversity and inclusion as an integral part of the cultural fabric of our firm. We welcome candidates from all backgrounds and are committed to recruiting, retaining and developing our diverse teams.

As a part of this, you will receive a short survey upon submission of your application, so that we have data by which to measure our progress and continue to improve our diversity levels. Such diversity data will be anonymized to protect applicant privacy.

Environment, Social and Governance

Being a responsible business is at the core of what we do. We place value in creating a fair and equal working environment and ensuring that we operate ethically.

Which is why we place great emphasis on taking care of our employees, managing our social and environmental impact within our community through undertaking Pro Bono cases and being a member of LawWorks. We have partnered with Ecologi and are now a climate positive workforce. Moreover, this year we are proud to be supporting City Harvest as our firm charity.