MIS & Exams Co-ordinator Ref: ME2223068

Ref: ME2223068

Hours: 37 hours per week

Salary: In the range of £29,453 - £31,398 per annum (Dependent on skills, experience and

qualifications)

Reporting to: Exams Manager

Primary Location: Northampton, Booth Lane Campus

Closing Date: Monday 12th June 2023

Interview Date: Friday 23rd June 2023

About Northampton College

Northampton College is proud to be the leading provider of further education in the South East Midlands region. As a College,

who have been rated by Ofsted as ‘good’ with outstanding features, we are committed to developing the professional and

technical skills of our students, who are the workforce and leaders of the future.

The Team

The MIS & Exams team is responsible for accurate, reliable and timely student management information, and it aims to provide
a high quality, customer-focussed, professional service which enhances the student journey from enrolment to achievement
whilst adhering to strict funding body and examination regulations.

The Role

The postholder will be required to co-ordinate, administer and understand the MIS & Exams function, ensuring compliance with
statutory procedures, current funding methodology, College policy and departmental guidelines. MIS & Exams Co-ordinators
are primary contacts for allocated curriculum areas and are responsible for all administrative and compliance elements of
timetabling, course set-ups, enrolments, qualification registrations, examinations and certification claims. This role is key to
developing and optimising the use of our student management information systems.

The Successful Candidate

The successful candidate’s knowledge, skills, experience, abilities and qualities will include:

• A minimum Level 3 qualification in a relevant numerate, technical or scientific discipline

• A good all-round education which includes Maths and English to GCSE (Grade A*-C) or equivalent level.

• Excellent IT skills

• Strong analytical and problem-solving skills with the ability to interpret and advise on the implications of data.

• Experience of working in a busy customer-facing environment and have excellent customer service skills.

• Able to work effectively with staff at all levels.
  

Rewards and Benefits include

• 39 days annual leave, comprising 28 personal days, pro rata (1 September – 31 August), including 8 bank holidays and 3

closure days. The College reserves the right to designate up to 3 closure days per holiday year

• Discounts through membership of the NUS, ranging from Student Prime (Amazon), to eating out, fashion, beauty,

entertainment, technology and travel

• Eligible to join the Local Government Pension Scheme (a defined benefit scheme including an employer contribution rate of

25.20%)

• Right to request flexible working from start date

• Access to continued professional development

• Free car parking and electric car charging facilities

• Gym facilities

• 24 hours per day, 365 days per year Employee Support Helpline

• Enhanced maternity/shared parental and paternity schemes

• Paid Compassionate Leave - up to five working days paid absence (in a rolling twelve-month period) on compassionate

If you would like to be a part of our successful team please go to https://www.northamptoncollege.ac.uk/working-for-us.html for

further details on how to apply.

This post will require a Disclosure and Barring Service (DBS) check

Job Description & Person Specification

MIS & Exams Co-ordinator

Ref: ME2223068

Hours: 37 hours per week

Salary: In the range of £29,453 - £31,398 per annum (Dependent on skills, experience and

qualifications)

Reporting to: Exams Manager

Primary Location: Northampton, Booth Lane Campus

Closing Date: Monday 12th June 2023

Interview Date: Friday 23rd June 2023

If you would like to be a part of our successful team please go to

https://www.northamptoncollege.ac.uk/working-for-us.html for further details on how to apply.

This post will require a Disclosure and Barring Service (DBS) check

Northampton College

Northampton College is proud to be the leading provider of further education in the South East Midlands region. As a College,

who have been rated by Ofsted as ‘good’ with outstanding features, we are committed to developing the professional and

technical skills of our students, who are the workforce and leaders of the future.

The College has a culture of high expectations and high achievement, with 95% of students passing their qualifications and 94%

progressing into employment or further study. The expertise, professionalism and commitment of all our staff is critical to the

students’ and College’s success as we strive for excellence in everything we do and our ambition to be an outstanding College.

Values

• Strive to always be excellent

• Respect and support each other.

• Put students at the heart of our college.

• Ensure the wellbeing of staff and students, build resilience, and celebrate differences.

• Make sure employer needs are at the heart of our plans.

• Be a positive influence in our community.

Working as part of the team

The MIS & Exams Team are very proud to support Northampton College’s culture of high standards, an inclusive working and

learning environment, and a professional committed workforce who are focussed on supporting our students to achieve the best

they possibly can.

The postholder will be required to co-ordinate, administer and understand the MIS & Exams function, ensuring compliance with
statutory procedures, current funding methodology, College policy and departmental guidelines. They will ensure all student
data and funding information is accurate, reliable and accessible, and provide a high quality, customer-focussed, professional
service, by liaising and working effectively with other College staff, attending meetings and focus groups. They will be required
to actively develop new systems and processes, improve efficiency and provide effective support and training to colleagues and
allocated curriculum areas.

Role Specification

• Maintain and develop all MIS & Exams processes and systems, ensuring compliance with statutory procedures, College

• Be responsible for ensuring all aspects of the student records systems (learner data, timetables, registers, courses, learning

• Work with the ILR & Data Co-ordinator to audit and validate student and funding data by using various software packages

• Provide curriculum managers and business support staff with accurate and timely advice and guidance, particularly in

• Regularly check, review and update student loans information to ensure data is accurate and learner attendance is logged

• Optimise the student records system and other associated software in order to maximise funding and ensure compliance.

• Provide accurate and relevant information, interpreting and implementing the needs of non-technical customers and use the

• Identify potential issues and use problem solving skills to ensure minimal disruption and to provide an excellent

• Maintain an expert knowledge of the College’s management information systems and the procedures necessary for the

• Regularly review and monitor departmental procedures with the Director of MIS, the ILR & Data Manager and the Exams

• Design and conduct training for relevant staff across all campuses in relation to MIS and Exams functions and processes,

• Work with the Exams Manager to ensure learners are correctly registered with awarding bodies, appropriate access

• Support the Director of MIS, the ILR & Data Manager and Exams Manager to ensure the team provides a first-class service

• Assist with the preparation of internal and external audit visits, including data collection and collating of information.

• Participate and assist in cross-college events such as enrolment sessions.
  

Generic Business Support

• To support and contribute to the friendly and supportive ethos of the Faculty/Department, particularly in communications with

• To maintain the highest professional standards

• To participate on appraisal and staff development

• To treat colleagues with dignity and respect

• To demonstrate an understanding of the significance of equality of opportunity and diversity, and implement it in all aspects

• To carry out any other duties as required by the organisation including supporting College Open Events and invigilating

• To ensure a healthy and safe working environment at all times, and take reasonable care for your own safety and that of

• To comply with all approved College policies and procedures

• Ability to travel to other College sites as and when required.

Other Information

Dignity, Diversity and Inclusion

Northampton College is proud of its diverse cohort of students and is committed, morally and through statute, to the values of
equality, diversity and inclusion.

To embed this throughout the College we encourage and welcome applications for job vacancies from people of all
backgrounds. Our recruitment and selection processes incorporate anonymity of protected characteristics at both the
shortlisting of applications stage and through selection process, wherever feasible.

This, along with other measures that promote full and fair consideration of all applications, along with the College’s implicit ethos
of inclusion, enables the College to promote equality of opportunity and eliminate unlawful discrimination on the grounds of: sex;
race; disability; age; sexual orientation; gender reassignment; religion or belief; marital status, or pregnancy and maternity.

All members of the College’s staff community are required to adhere to and promote the College’s values of respect for each
other, dignity, diversity and equal opportunity, enabling the continual evolution of a culture of inclusion, where diversity and
difference is embraced and open, positive discussion is genuinely valued.

As importantly, the College will not tolerate unlawful discrimination, harassment or victimisation within the organisation.

Northampton College prides itself on being the College of the community and its role in enabling access to education and the
provision of an inclusive learning environment, where respect and differentiation in learning is fundamental to our students’
success.

Safeguarding

The College is committed to the safeguarding the welfare of its students, staff and visitors.

Safeguarding checks, for example obtaining employment references and the completion of Disclosure & Barring Service (DBS)
checks for all new/potential employees and regular visitors to the College, help ensure the safety of our College environment.

It is compulsory for all staff to complete safeguarding training both at the start of their employment and regularly throughout their
employment to ensure they have the knowledge to fulfil their safeguarding responsibilities in respect to keeping children safe in
education. This includes being able to work with students to develop their understanding of the values of democracy, the rule of
law, individual liberty, mutual respect and tolerance of those with different faiths and beliefs, and for those without faith.

The College has policies and procedures in place to deal effectively with child protection and safeguarding issues, including
those which align with the PREVENT counter-terrorism strategy.

Additionally, the College has robust Safeguarding recording and monitoring processes which correlate with current safeguarding
legislation.

Professional Development and Performance and Appraisal Reviews

In addition to mandatory training in respect to Equality and Diversity, Safeguarding and Data Protection (and any other training
that the College considers all members of the staff community to undertake), professional development opportunities are available
to all members of staff to help them to reach their full potential within their role.

The ability of all members of our staff community to reflect on their performance and both areas of success/achievement and
development is a fundamental aspect of the College’s ability to continue to improve its quality and outcomes for students. In
joining Northampton College, you will be expected, as a professional in your area of expertise, to continually seek ways to enhance
your contribution to the organisation, with the Performance and Appraisal Review, with your line manager, being one element of
this.

Health and Safety

Under the Health & Safety at Work etc Act 1974, in addition to the College’s responsibility to the welfare of its staff community, it
is the responsibility of individual staff to take care of their own health and safety at work and that of others who may be affected
by their actions.

All members of the College community are required to comply with health and safety obligations, including the prompt reporting
of any defects, risks or potential hazards.

Data Protection

The College’s stakeholders should be confident that the College hold data in accordance with the Data Protection Principles of:
Lawfulness, Fairness and Transparency; Purpose Limitation; Data Minimisation; Accuracy; Storage Limitation; Integrity and
Confidentiality (Security), and Accountability.

As such, there are internal policies and controls in place to ensure that data is not lost, accidentally destroyed, misused or
disclosed and is not accessed except by those authorised to do so in the performance of their duties. It is paramount that all usage
and retention of data complies with the Data Protection Act 2018, General Data Protection Regulation (GDPR) and the Computer
Misuse Act 1990 and that, as an employee you adhere with all protocols in this regard.

Person Specification

The selection of candidates for short-listing will be based on this specification and candidates Essential/ Assessment
should bear this in mind when preparing their application and completing the application form. Desirable Method

Qualifications

• Level 3 qualification minimum, in a relevant numerate, technical or scientific

discipline, for example; Maths, Statistics or Information Technology, with a

requirement to work towards to a level 4 professional qualification in a relevant

technical/professional discipline within a specified timescale. E A

• Grade 4 or above /A*-C GCSE English and Maths D A

• Degree D A

Experience

• Excellent IT skills including experience of Windows-based applications; creation and

development of systems, analysis, automation of workflows. E A

• Experience of working in a busy customer-facing environment. E A/S

• Experience of working effectively with staff at all levels and with contacts outside the A/S

organisation. E

• Knowledge of the FE sector. D A/S

• Knowledge of MI systems, for example, student records system (ProSolution), A/S

timetabling and attendance software. D

• Understanding of the exams process. D A/S

Knowledge/Skills/Abilities

• Ability to communicate clearly and concisely at all levels whilst understanding your

customer’s needs E A/S

• Ability to be self-motivated, to reflect on own performance within a role and to

identify areas of learning/improvement E A/S

• Ability to multi task whilst having exceptional attention to detail E A/S
  

The selection of candidates for short-listing will be based on this specification and candidates Essential/ Assessment
should bear this in mind when preparing their application and completing the application form. Desirable Method

• Flexible approach to work and work area, working outside normal hours when

reasonably required to do so E A/S

• Understanding of safeguarding as it pertains to the Further Education Sector E A/S

• Understanding of the benefits of equality, diversity and inclusion within society E A/S

• Understanding of the principles of Data Protection E A/S

• Ability to travel effectively, for example to other College campuses (Daventry and

Northampton) E A/S

Qualities

• Strong work ethic E A/S

• Collegiate E A/S

• Innovative E A/S

• Flexible E A/S

• Team, customer and organisation focussed E A/S

• Reliable E A/S

Level of Physical Ability and Activity

• Occasional lifting may be required E A

• Need to move around site will be required E A

E = Essential D = Desirable

A = Application Form S = Selection Process