PA to Executive Team - 6 - 12 Month Secondment/Fixed Term Contract

Job Introduction

We are seeking an experienced PA to join our team based from our Head Office in London Bridge (hybrid working) on a 6 - 12 month FTC/Secondment.

There is the potential for this role to become a permanent position at a later date, if suitable for both the candidate and the Line Manager.

Although this role is hybrid working, on occasion you will be required to travel around the network to attend all day meetings.

You will act as the point of contact and provide a professional and confidential administrative support service to the Executive Team.

Main Responsibilities

Duties will include;

• preparation of presentations, letters, memorandums and reports.
• Manage and prioritise the response to telephone calls, e-mails and other contacts, ensuring that priority items requiring personal attention of the Executive Team are flagged.
• Provide first-class diary management, managing the Executive Team’s schedule, ensuring they are well briefed for all meetings to maximise the efficiency of their working day.
• Arrange both internal and external meetings, ensuring that all relevant paperwork is provided in advance, and that action notes or minutes are produced in a timely manner as necessary.
• Organise team and leadership events, managing invitations, agenda and all other organisational arrangements to ensure a quality outcome.
• Procure hotel accommodation, external meeting facilities, business travel etc on behalf of the Executive Team.
• Organise and prepare draft reports, as required, edit and otherwise ensure reports are to a high standard and appropriately formatted.

The Ideal Candidate

To be considered for this role we recommend you demonstrate the below in your application;

• Significant administrative/PA experience
• Experience of preparing reports, correspondence and presentations
• Good knowledge of Microsoft Office applications
• Ability to write with clarity and accuracy
• Excellent telephone manner
• Proficient at taking minutes of meetings
• Ability to anticipate requirements and effectively problem solve
• Experience of developing effective working relationships at all levels
• Excellent written and oral communication skills.
• Good team player
• Flexible and adaptable with an ability to respond to changing demands/priorities.
• Excellent planning and organisational skills and able to meet deadlines

About The Company

About Southeastern

Southeastern runs train services into London from Kent and East Sussex, operating almost 1,700 trains a day, carrying more than 400,000 passengers, serving 176 stations and covering 540 miles of track.

Just over 4,600 employees - mostly from the communities that we serve - work together to provide this vital service and we are looking to expand our successful team. We have a strong set of values that shape the way we run our business and guide our staff in delivering what our customers need. These are:

• We aim to be the best
• We make the difference together
• We care passionately about our people and our passengers

We are committed to being an inclusive employer, creating a workplace where everyone can come to work, feel safe and comfortable and able to do everything to the best of their ability. Read about some of the great Diversity and Inclusion initiatives our Head of Colleague Experience has been leading on here.

We recognise the positive value of diversity and it matters to us that our teams reflect the communities we serve. We welcome and encourage applications from people of all backgrounds.

We proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here.

We have also won the Top Employer award at the Women in Rail Awards 2022!

If you have been unsuccessful in the recruitment process for the same/similar position you will not be eligible to apply for a period of 6 months from that date.

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years and any previous railway employment). We will also complete right to work in the UK and criminal record checks. This is to ensure we are employing the best person for the role and to protect our customers, colleagues and our reputation. We are unable to offer sponsorship to work in the UK.

This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment.

SOUTHEASTERN is owned by SE Trains Ltd, a subsidiary of the Department for Transport’s public sector owning group, ‘DOHL.’ DOHL has responsibility for three rail companies, LNER, Northern Trains Limited and SE Trains.

Package Description

Southeastern recognises the value of every individual employee and offers benefits that reflect this.

As well as a generous salary, we offer a comprehensive benefits package which includes;

• A Contributory Final Salary Pension Scheme
• Free rail travel on Southeastern and GTR rail services (extends to family members for leisure/educational travel)
• After a qualifying period, reduced rate travel on other train operators, including European services
• Up to 24 days annual leave entitlement (plus bank holidays).
• Access to an array of discounts for retail and leisure products through our benefits scheme.
• Family friendly benefits including enhanced maternity/paternity leave, parental leave and carers leave.