Paralegal & CEO Assistant

Are you a detail-oriented and organized individual with a passion for business and legal affairs? Are you a versatile professional with a strong background in legal support, contract administration and executive assistance? If you have excellent communication skills and want to thrive in a fast-paced, dynamic environment and are seeking a role that combines paralegal responsibilities with providing high-level administrative support we have an exciting opportunity for you! We are currently seeking a Paralegal & CEO Assistant to join our team.

Company Overview:

Minerva Research Labs is a leading organization pioneer in collagen products within the beauty and wellness sector. With a commitment to excellence and innovation, we have established ourselves as a leader in our field. Awarded amongst the fastest growing British companies, winner of best international brand Telegraph award, with a strong focus on quality and customer satisfaction, we have built a solid reputation for delivering exceptional products and have established our brand GOLD COLLAGEN as a trusted name in the industry. As a Paralegal & CEO Assistant, you will play a pivotal role in supporting our CEO ensuring efficient contract management practices throughout the organization.

Position Overview:

As a Paralegal & CEO Assistant, you will have a dual role, assisting the CEO and providing legal support and contract management. In addition to working closely with the CEO You will work with project managers, and external stakeholders, handling legal tasks, and providing administrative assistance to ensure smooth operations. This position requires a proactive approach, strong organizational skills, and the ability to handle confidential information with utmost discretion. You will be responsible for assisting in the administration and management of contracts. As a Paralegal & CEO Assistant, you will play a crucial role in supporting the CEO and senior members of the team, ensuring seamless operations and contributing to the organization's success. You will work to mitigate risks, ensure compliance, accuracy, and efficiency in contract execution. This role requires a comprehensive understanding of legal principles, strong organizational skills, and exceptional attention to detail. This position offers opportunities for growth within the organization.

Key Responsibilities:

• Provide comprehensive paralegal support to the organisation, including legal research, document preparation, and contract management.
• Assist the CEO with drafting, reviewing, and editing legal documents, correspondence, and agreements.
• Conduct thorough contract analysis to identify potential risks, propose necessary amendments, and recommend risk mitigation strategies.
• Provide guidance and support to internal teams on contract-related matters, including contract interpretation and dispute resolution.
• Conduct research on legal and regulatory issues and provide summaries and analysis to support decision-making.
• Maintain and organize legal files, contracts, and records, ensuring accuracy and accessibility.
• Monitor contract milestones, deliverables, and obligations, and proactively communicate and escalate any potential issues.
• Collaborate with external parties, such as clients, vendors, and legal counsels, to address contract-related queries and negotiate terms.
• Assist in the development and implementation of contract management best practices, templates, and processes.
• Act as a liaison between internal departments, external parties, and legal counsel, facilitating effective communication and collaboration.
• Develop and maintain strong relationships with stakeholders, acting as a trusted point of contact for contract-related inquiries.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist the CEO with the preparation of meeting agendas, take minutes, and ensure follow-up actions are implemented.
• Assist the CEO with the organisation and coordination of company events, conferences, and meetings.
• Perform general office administrative tasks such as organizing office supplies.

Qualifications and Skills:

• Bachelor's degree in Law, Paralegal Studies, or a related field. Paralegal certification is a plus.
• Proven experience as a Paralegal or in a similar role.
• Sound knowledge of contract law, legal principles, and industry standards.
• Strong analytical and problem-solving skills, with the ability to assess complex legal and contractual issues.
• Excellent written and verbal communication skills, including strong drafting and proofreading abilities and the ability to effectively negotiate and influence outcomes.
• Exceptional attention to detail and a high level of accuracy in work.
• Strong interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders.
• Exceptional organizational skills and the ability to prioritize and handle multiple tasks simultaneously.
• Previous experience providing executive-level support is highly desirable.
• Discretion and confidentiality in handling sensitive information

How to Apply:

If you are an experienced Paralegal with a passion for contract administration and seek a challenging role with a fast growing organization, we invite you to apply. Please submit your resume and a cover letter detailing your qualifications and suitability for the position.

Note: Only shortlisted candidates will be contacted for further steps in the selection process.

Join our dynamic legal team as a Paralegal & CEO Assistant and make a significant impact on our organization's legal operations. We look forward to welcoming a highly motivated individual who is ready to excel in a challenging and rewarding role!

Job Types: Full-time, Freelance

Salary: From £30,000.00 per year

Benefits:

• Company pension
• Employee discount
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Commission pay
• Performance bonus

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Please provide example of your experience in an organisational role where effective multitasking and attention to details is key.
• What is your current salary?
• What is your desired salary?
• What is your notice period?

Experience:

• paralegal and EA: 5 years (preferred)

Language:

• Italian (preferred)

Work authorisation:

• United Kingdom (preferred)

Work Location: Hybrid remote in London