Personal Assistant to Prison Director

Job Introduction

HMP Lowdham Grange are looking for a Personal Assistant to Prison Director, to join our dedicated team! If you are an experienced PA with attention to detail, this could be a great opportunity for you.

You'll be responsible for organising diaries to optimise the use of the Director time, whilst ensuring their meetings are managed effectively and seamlessly. You’ll respond appropriately to all communications and provide effective secretarial support to selected meetings.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your own way.

Sodexo are responsible for 6 prison sites across the UK and Scotland and HMP Lowdham Grange is our newest prison that we have just added to our portfolio! The prison is currently operated by Serco, and we will be taking over the contract on the 16th February.

Sodexo’s vision for HMP Lowdham Grange is to develop a safe, stable, and progressive environment with modern facilities dedicated to reducing re-offending and enabling individuals to fulfil their potential. Every aspect of the prison is designed to help prisoners make meaningful progress in their sentence and personal development goals within a surrounding culture of rehabilitation. Does this sound like something you’d like to be part of?

Ready to be part of something greater? Apply today!

For more information on Sodexo Careers please visit Sodexo Careers and Careers in Justice

Main Responsibilities

• Handling and responding to all correspondence including phone calls, emails, and letters
• Scheduling appointments for organising diary entries
• Setting reminders for meetings, appointment, and other important tasks
• Making travel and hotel arrangements
• Planning events including conferences, workshops, seminars, and other events
• Taking note sin meetings, preparing the minutes, and subsequently distributing the final version to all participants
• Preparing expense reports
• Maintaining an effective, secure filing systems and any associated databases
• Collating and driving the site Employee Engagement plan
• Raise purchase orders as required.
• Support communication plans and campaigns to encourage employee engagement, staff retention and raise awareness and understanding of Justice messages.
• Responsible for all administrative duties as required by the Prison Director, ensuring the function is run efficiently and cost effectively when performing work as required and planned.
• To work closely and co-operate with colleagues in other areas to ensure the safe and smooth running of the prison.
• Abide by the corporate strategic directions, Contract Delivery Indicators, service specifications and all appropriate Regulations and Health and Safety Policies.
• Co-ordinate external and independent audits.
• To be part of a multi-tasked administrative team, to provide a service to the men and colleagues at HMP Lowdham Grange as a whole. This will include providing cover for other areas of administration as requested.
• To carry out any other reasonable request(s) made by the Lowdham Grange SLT.

Please see attached job description for further information regarding the role requirements.

The Ideal Candidate

Essential

• Able to proficiently operate relevant IT applications
• Experience of working under pressure and to deadlines
• Able to manage competing work priorities
• Excellent attention to detail and accuracy
• Excellent organisational and people management skills
• Flexible in approach
• Strong command of the English language
• Ability to prioritise and multitask efficiently
• Strong communication skills
• To be committed to personal development
• Discretion, tact, and confidentiality

About The Company

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 5 years’ worth of references and request employment history details from the HMRC.

Package Description

£28,000 - £30,000 per annum

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Flexible and dynamic work environment
• Competitive compensation
• Access to ongoing training and development programs
• Countless opportunities to grow within the company
• Full training and full protective uniform supplied
• Health and wellbeing incentives
• Training and development opportunities
• Reward and Recognition schemes
• Flexible working considered
• Volunteering days
• Cycle to work scheme
• Life Assurance
• Free meals and parking on site

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

Post holders will be subjected to an advanced DBS check, a prison security check (level 2) prior to being employed.