Personal Assistant to SVP Reward

We are looking for an experienced Personal Assistant (PA) to join our team, supporting the Senior Vice President (SVP) Reward. The PA will work closely with the SVP’s Business Advisor to run the SVP’s office.

Key Accountabilities:

This role offers a broad insight into the breadth of activity that forms part of the Reward portfolio. Working closely with the SVP Reward, you will be responsible for:

• Diary management: Proactively manage a complex and ever-changing diary, including scheduling of meetings and calls across multiple locations and time zones, working with both internal and external stakeholders. Incorporate all logistical needs (e.g., booking of conference rooms and technology), helping to ensure that SVP’s time aligns with key priorities.
• Events/Team off sites/Leadership meetings/ Webcasts: Organise offsite meetings and events, ensuring that the practical arrangements are in place including video/teleconference facilities where required, and that the necessary preparatory materials are received by all parties on time.
• Travel: Book all domestic and international travel, including flights, hotels, cars and visas, ensuring that travel arrangements align with bp travel policies
• Expenses / purchasing: managing SVP expenses in a timely manner and in line with compliance policies and procedures. Raise purchase orders for SVP cost codes and arrange direct supplier payments as required, ensuring these are reported and costed correctly.

Essential experience/ job requirements:

• Previous administrative experience at senior level, including diary management
• Highly organised, with the ability to assess and determine priorities
• Well-connected, relationship builder with the ability to influence
• A natural communicator: strong verbal and written communication skills in English
• Highly proficient with the MS Office Suite especially word and powerpoint
• Ability and comfort to work with ambiguity and in a high-pressured environment

Desirable criteria:

• A good eye for detail with a systematic approach to work.
• Self-motivated
• To work collaboratively within a team.
• Excellent interpersonal skills.
• Proven ability to manage senior stakeholders

Diversity Statement:

At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others!

Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

• always putting our people first, understanding and responding to their needs, supporting their health, ‎wellbeing and recognising them for great work
• hiring and developing talented people and empowering them to progress
• enabling an inclusive and agile culture, where our teams thrive and add value
• developing emotionally connected leaders who continuously learn, put others first and enable everyone to be at their best
• creating energising workplaces that enable collaboration and innovation.‎