Project Administrator

Who we are..

VVB delivers sustainable mechanical, electrical and telecommunication engineering solutions with expertise and long-standing experience across Rail, Highways, Power, and Tunnels. Combining robust processes with specialist agility. Our approach to projects always takes into account the best interests of our clients, our people and our environment. VVB Website - www.vvb-eng.com

At VVB, our CORE values shape our behaviour and are apparent in everything we do. Not only are these values central to the entire VVB ethos, but each letter also represents a pillar of our company vision. CORE Values – www.vvb-eng.com/who-we-are/

C – Care & Collaboration

O – Opportunity & Ownership

R – Responsibility & Respect

E – Excellence & End Result Focus

What we offer..

• Competitive salaries and yearly appraisals
• Travel expenses to locations outside of your contracted location
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme, provided by Canada Life
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP
• Pension scheme (4% ER and 5% EE)
• 25 days holiday + bank holidays (3-4 to be used for Christmas shut down)

What we are recruiting for..

At VVB, we are currently recruiting for a Project Administrator. Providing project administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation. Interested? Apply now!

Key Responsibilities..

• Acting as the Assistant Project focal point for all administration matters.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Updating Staff Register, Training Matrix etc.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paper work
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
• Booking and organising training, desk space and demonstration events.

Providing full secretarial and administrative support to Project Team

Key Requirements...

• Good understanding of administrational processes and best practices
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint
• Demonstrate experience in an administrative capacity
• Desire and commitment to work within the construction environment
• Ability to work under pressure whilst maintaining high quality work
• Work within a team to streamline processes and continuity across projects

This role’s contracted location will be our Watling Street Office. You will be required to travel to sites and offices as and when required, in line with COVID-19 guidelines.

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief, sex or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.

Does VVB sound like a company you would like to work for? Send us your CV on the VVB Careers Microsite - careers.vvb-eng.com/vacancies

NO EMPLOYMENT AGENCIES.

Job Types: Full-time, Permanent

Salary: £20,000.00-£28,000.00 per year

Benefits:

• Company pension
• Employee discount
• Private dental insurance
• Private medical insurance
• Referral programme
• Wellness programme
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in London

Reference ID: VVBE152039