Project Assistant

Role Summary

• Responsibilities: You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects, as well as working on company and divisional initiatives
• Salary: £30,000 per annum
• Benefits: Hybrid working options, generous holiday allowance, flexible working hours, employer pension contributions, comprehensive travel insurance, private medical insurance, critical illness cover, income protection, full funding for external training, interest-free travel loan scheme, discounted gym memberships, and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates throughout 2023, including August and September, and you will be asked to state your availability on your application form
• Location: This role is available in our Global Headquarters in Cambridge, as well as our London and Manchester offices, and our newly opened Bristol office

About the Role

Project Assistants are based in each of our scientific divisions and support with a wide range of administrative, project coordination and scientific tasks. The responsibilities of the role are varied, and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of the team, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas.

You will sit at the heart of your division and play a key role in the smooth running of its operation. This will include responsibility for identifying and suggesting improvements to operational and administrative processes, as well as implementation of these changes, with the aim of enhancing quality and efficiency within the team and, where appropriate, across the wider company.

Project Assistants are based in each of our scientific divisions. These are broadly described as Medical Communications, Value and Access and Evidence Development, and also include the specialist areas of Rare Diseases, MedTech and Health Policy. Your interest in the different areas of our work will be explored at the various recruitment stages and you will be assigned to a division when you join. Many Project Assistants also work cross-divisionally, allowing the opportunity to explore a wide variety of project types.

Key responsibilities will include:

• Screening records for relevance to research questions and extracting data from relevant publications into Excel
• Writing up the methods and results of reviews into engaging reports and slide sets
• Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
• Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
• Supporting the accurate referencing of scientific materials, including preparing reference packs
• Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
• Supporting the development of client proposals and tracking those sent and responded to
• Preparation of compliance documentation
• Liaising with external suppliers, including translation agencies
• Coordinating logistics and providing project support for events and meetings
• Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
• Scheduling meetings, and recording minutes and coordinating their distribution
• Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
• Helping the project team to keep abreast of the latest potentially relevant sources of information to inform their project work, and keeping all divisional resources up to date
• Organising divisional monthly meetings, team socials and other internal activities

Career Profile

To learn more about the tailored career progression we offer at Costello Medical, please click below to read about Georgina’s progression to the position of Account Support Manager, after joining the company as a Project Assistant in 2016: https://www.costellomedical.com/career-profiles/georgina-skells.html

A Day in the Life of a Project Assistant

To learn more about a typical day for a Project Assistant at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/pr...

Requirements

About You

The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop the role. You will receive close training and mentorship from experienced colleagues, so no prior industry experience is required.

This role will suit those who have excellent attention-to-detail and organisational skills, a talent for communication and a passion for improving healthcare outcomes.

Essential requirements for the role are:

• A degree level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent) including but not limited to; biology, chemistry, pharmacy and medicine
• A flair for, and attention to, detail
• Professional oral and written communication skills
• Good knowledge of Microsoft Office
• Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes
• The ability to respond to conflicting deadlines, work independently and self-manage your time
• A commitment to delivering excellent customer service
• A desire and aptitude for collaborative working across project teams
• A “can do” approach, and the initiative, positivity and creativity required to continually improve services

Benefits

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our lasting client partnerships create a direct and measurable impact on the successful launch of novel therapies and devices across a wide range of disease areas. Our vision is to be a community of the very best people, constantly challenging ourselves to make meaningful and outstanding contributions to improving healthcare.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for five consecutive years.

On 27th May 2022 Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process includes a short assessment, involving two tasks, for you to complete remotely, followed by a telephone interview with a member of our Talent Acquisition team. If successful, you will be invited to an interview. Our standard recruitment process lasts around 1 month however, this can be adapted if necessary.

We are currently recruiting for start dates throughout 2023, including August and September. Additional start dates may also be available, and you will be asked to state your availability on your application form. Whilst there are no set application deadlines, we strongly recommend applying as early as possible so that we can begin processing your application. The role may close when suitable candidates are found.

This role is available in our Global Headquarters in Cambridge, as well as our London and Manchester offices, and our newly opened Bristol office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

What We Offer

• A starting salary of £30,000. Salary increases are typically awarded after 6 and 12 months and again on promotion, which can be achieved in as little as 6 to 12 months
• 25 days’ annual leave plus bank and public holidays
• The chance to work from home for up to half of your working time
• Flexible benefits scheme offering additional holiday, cash payments and pension contributions
• 4% employer pension contributions
• Private Medical Insurance which offers comprehensive cover on a “medical history disregard” basis
• Paid study leave and funding for external qualifications
• Cycle to Work scheme and an interest-free travel loan scheme
• Critical Illness Cover, Income Protection and Life Assurance
• Access to an Employee Assistance Programme
• Discounted gym membership
• Comprehensive travel insurance
• Flexible working hours
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-uk/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical. Your CV should clearly state the dates of all qualifications and grades achieved where applicable. Please contact the Talent Acquisition team at recruitment@costellomedical.com if you have any questions about the role or application process.

Visa Sponsorship

We can provide visa sponsorship for eligible candidates for our Project Assistant role. You will be asked to provide details of your right to work in the UK within your application, however this will have no impact on the processing of your application.