Property Team Coordinator

FirstGroup plc is a leading provider of transport services in the UK. We are a major employer, with more than 30,000 people working for us. We carried more than 1.4m passengers per day in the UK and operate a fleet of almost 9,000 buses and rail vehicles across the UK. First Rail operates passenger services across three rail franchises, Avanti West Coast, Great Western Railway (GWR) and South Western Railway (SWR)– plus our open access passenger services, Hull Trains and Lumo. We also operate Tramlink in Croydon on behalf of Transport for London and Heathrow Express with Heathrow Airport.

You will be the first point of contact for Rail Property Director and will manage the Property Director's complex and extremely busy diary, pro-actively ensuring that travel details and relevant papers are brought forward in time for meetings. Screening the Property Directors' incoming mail and e-mail, making necessary arrangements and appointments, drafting responses to correspondence on behalf of the Property Director as appropriate, along with managing their company expenses (Concur). Preparing meeting agendas as well as the distribution of meeting papers, including minutes, matters arising, managing the Property Director's approval of Capex and Docusign and supporting the preparation of exec reports.

Other duties include:

• Manage Property Team's purchasing/invoicing process via SAP accounting system
• Manage travel arrangements, including flights, transportation, and accommodation on behalf of the Team
• Maintain the Team's Estate Management Leasing Data Base (Sequentra)
• Monitor team leave requests, Performance Development Reviews (PDRs) and other related items
• Co-ordinate Team meetings and Events; booking venues, catering and ensuring that IT equipment is up to specification
• Liaise with HR in reference to new starters and leavers ensuring that the relevant IT equipment, building pass, travel pass etc is provided/returned
• Deliver inductions to new team members,
• Support the team with simple IT issues and contact the IT department when necessary
• Maintain electronic filing system (BOX), ensuring processes and software are up to date and in working order
• Maintain a strong working relationship with other relevant functions
• Support the Head of Asset Management with managing facilities at the corporate office (The Point)
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Carry out a range of administrative tasks, including photocopying, filing

• Employer contribution Pension scheme
• 25 days holiday plus national bank holidays
• Travel offers for Bus and Rail*
• Payroll Giving – donate directly from your pay to a charity of your choice
• Shopping discounts including discounts and cashback on electrical goods, your weekly shop, holidays, cinema trips, car insurance, upgrading your mobile and lots more
• All employee Share Schemes*
• Buy as You Earn – Buy as you earn share scheme*
• Employee Assistance Helpline – free, confidential employee support service provided by an independent provider

• After 6 months employment

FirstGroup plc welcomes applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual orientation or age. We aspire to be a diverse and inclusive organisation because we believe that diversity brings benefits for our customers, communities and our people. Valuing our differences and drawing on our collective knowledge and experience helps us develop new services, open up new markets and broaden our customer base.