Admin Assistant

Admin Assistant - Level 3

We have two positions available: one successful candidate will be based at Foundry House, Bedlington and the other will be based at Eddie Ferguson House, Blyth.

They will be managed by an Admin Manager and be part of a team of admin assistants based within Adult Services.

• They will provide a clerical and typing service, including maintaining databases and processing information.
• They will undertake telephone and reception duties for multi-disciplinary teams in an environment where interruptions are commonplace and sensitivity to caller’s needs are required.
• To undertake general office administration tasks, including filing, photocopying, cash handling (for example petty cash) and processing financial documentation.
• To provide relief cover for other members of the administrative team as appropriate. This may include travelling to other sites within locality.
• To be responsible for maintaining and ordering as necessary stationery, office equipment, etc.
• Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.
• You must be able to meet the physical demands of the role as well as adhering to GDPR and Data Protection Act.
• You must have the ability to work outside normal working hours if the role requires.
  

Team: Central Admin Team – Adult Services

Service Manager
|
Admin Manager / Officer
|
x Admin Assistants

Salary: Level 3 NCC £21575-£21968 (pro-rata for part time employees)
Contract Type: Fixed Term part-time (18.75 hrs) - x2 temporary positions available
Hiring Manager/Contact: Natasha Dawson – Service Manager, Adult Services, Claire Hunt – Admin Manager or Gillian Clough – Admin Officer
Tel: 01670 536400 or SocialCare@northumberland.gov.uk

Essential Criteria:

• OCR/RSA II Typing/Word Processing or equivalent/relevant experience
• Good standard of general education
• The candidate should have good numeracy and literacy skills as well as good communication and listening skills.
• They should have good organisational skills and have the ability to prioritise work, to use initiative as well as working to deadlines.
• They should have a commitment to working as a member of a team and have a flexible approach to duties on or off normal base.
• They should have the ability to communicate with staff at all levels.
• The ability to work well under pressure as well as experience of working with the public would be beneficial.

Why choose us?
We have some outstanding benefits to offer you, including:

• 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
• Automatic enrolment into the Local Government Pension Scheme
• Flexi scheme – up to 2 days flexible leave available per month (pro rata for part-time employees)
• Local government discount schemes available to all employees with offers at local businesses along with various national brands
• Car leasing scheme

Further information:

Please note that this is a fixed-term position but applications on a secondment would be considered for the right applicant. For guidance on completing your application and for information about our Equality and Diversity principles, please check the Northumberland Council website.

We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email hrrecruitment@northumberland.gov.uk or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to attend an interview, please also let the team know. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.

Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system. Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications.