Finance/Administrative Assistant - Business Support

Job Title: Business Support - Finance/Admin Assistant

Responsible to: Director of Operations and Finance

Grade: Level 4 (LBC)

Hours of Work: Full time hours. TTO + training days

Line Management of: N/A

Be part of our journey…

Since relaunching in September 2021 with a new name and a new ethos, Queen Elizabeth School is quickly establishing itself as a centre for excellence. We are on a mission to “empower our students to achieve academic excellence through aspiration and innovation”. With the support of a highly ambitious leadership team and surrounded by colleagues who are passionate about the whole student experience, and with our new sixth form, QE6 opening in September 2023, now is a fantastic time to join our forward thinking school.

Whatever their role in the school, all of our colleagues share a passion for learning and working with the next generation.

Situated on the Hertfordshire/Bedfordshire border and close to the market town of Hitchin, the school also benefits from being within 5 minutes drive of idyllic countryside locations, yet being 5 minutes from the M1 and London Luton Airport.

We are now looking to appoint a Finance/Administration Assistant. This is an essential role in the school to provide efficient administrative support to our Business Support Team.

Find out more about Queen Elizabeth School, from the voices of our school community here https://www.qesluton.co.uk/Choose-QES/.

We welcome visits from all prospective staff to Queen Elizabeth School. To arrange a visit or book a telephone conversation to discuss the role further, please contact the QES Recruitment office.

Key duties

• Input invoices on a weekly basis ensuring they are signed by the correct signatory and the BACS file is handed over to be processed
• Reconcile statements , requesting copy invoices where applicable
• Run daily reports and open school shop ensuring students are provided with goods purchased and any queries are dealt with
• Process orders on the purchase order system
• Support school lettings
• Maintain filing systems both paper and electronic, efficiently and in accordance with current systems and processes

The successful candidate will

• Share our values of ambition, integrity, determination and kindness
• Treat students with dignity, building relationships rooted in mutual respect
• Hold an absolute commitment to exceptional standards
• Be a consummate professional
• Be a team player with an understanding that excellence can only be achieved by working together

QES staff all benefit from

• Working in a state of the art building with outstanding IT, sporting and performance facilities
• Excellent opportunities for progression- we will always seek to promote from within in the first instance
• Outstanding professional development opportunities, both from our internal CPD programme and through our partnership organisations
• Free private healthcare
• Season ticket loan
• Use of our on site fitness suite
• Bike to Work Scheme
• Ample staff parking and excellent transport links
• Subsidised staff accommodation available

Start date: As soon as possible

Salary: £23,194-£25,409 (£19,982-£21,890 actual) Level 4 LBC

Job Role: Permanent, Full time

Hours: Full time, TTO (part time hours will be considered)

Recruitment Timeline:

Position advertised: 8 February 2023

Closing date for applications: 20 February 2023

Final Shortlisting: As required

Interviews: As required

We reserve the right to interview and appoint a suitable candidate before the deadline date.

Purpose of post

To provide efficient finance and admin support to the Business Support Office. This post requires efficiency, confidentiality and the ability to prioritise.

Principle Responsibilities:

• Input invoices on a weekly basis ensuring they are signed by the correct signatory and the BACS file is handed over to be processed
• Reconcile statements , requesting copy invoices where applicable
• Run daily reports and open school shop ensuring students are provided with goods purchased and any queries are dealt with
• Process orders on the Purchase Order system
• Ensure all deliveries are distributed efficiently and in a timely manner
• Maintain filing systems both paper and electronic, efficiently and in accordance with current systems and processes
• Provide support in managing the lettings of the school
• Use IT hardware and relevant software packages efficiently and effectively for the benefit of the school
• Be able to competently use all items of office equipment and keep up to date with developments
• Assist colleagues in the Business Support team with regards to HR and Finance as required
• Carry out duties as per the duty rota
• Undertake any other duties of a similar level and responsibility that may be required on request of the SLT
• To act as a good role model by promoting school values at all times
• Use feedback and personal reflection to improve own working practice
• Develop good working relationships with all colleagues
• Be aware of and comply with policies relating to safeguarding/child protection, health and safety, confidentiality, GDPR and data protection, undertaking training as required
• Ensure own conduct is in accordance with the school’s policies and procedures at all times
• To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential or sensitive information

This job description sets out the duties of the post at the time it is drawn up; it will be reviewed regularly and may be subject to amendment or modification at any time after consultation with the post holder.

It is not a comprehensive statement of procedures and tasks but sets out the main expectations of the School in relation to the post holder’s professional responsibilities and duties. The postholder may be required to carry out appropriate duties within the context of the job, skills and grade.

The Headteacher/SLT may vary the duties from time to time without changing their general character or the level of responsibility entailed.

The school is committed to safeguarding and promoting the welfare of students, and requires all staff to share this commitment. Thus an enhanced, in date, DBS disclosure will be required for all staff and volunteers as appropriate to their post.

Safeguarding

Queen Elizabeth School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.

The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.

Safeguarding is defined in paragraph 4 as: “Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”

The definition of 'children' includes everyone under the age of 18.

Job Type: Full-time

Salary: Up to £25,409.00 per year

Benefits:

• Cycle to work scheme
• Discounted or free food
• Free parking
• Gym membership
• On-site parking
• Private medical insurance
• Sick pay
• Wellness programme

Schedule:

• Day shift
• Monday to Friday

Work Location: One location

Application deadline: 20/02/2023