Production Coordinator

Production Coordinator

Job description

Business unit: Production

Reports to: Commercial Director

Key internal contacts: Senior Management Team

Nimax Marketing team

Ticketing Department

Key external contacts: Ticket Agents/West End Societies

External producers and visiting companies

About Nimax Theatres

Owned by Nica Burns and Max Weitzenhoffer, Nimax Theatres is an entrepreneurial and innovative organisation that owns and operates six theatres in the heart of London’s West End – the Apollo, Duchess, Garrick, Lyric, Palace, and Vaudeville. Additionally, Nica Burns has built an exciting new flexible theatre located at the top of Charing Cross Road, @sohoplace, which has recently opened and has a close operational relationship with Nimax Theatres.

Our theatres currently have a combined capacity of 5,600 seats and, in addition to hosting some of the UK’s most critically acclaimed and successful plays and musicals, present a busy and varied programme of comedy, concerts and children’s theatre.

We are a unique, diverse, loyal team founded on respect. We are here to put on great shows that people want to come and see, and deliver a fantastic experience in beautiful buildings.

About the role

This role is based at Head Office and will focus on assisting the Commercial Director in the Production department on theatrical products and other projects as defined by the Chief Executive & Commercial Director.

Key duties and responsibilities

Administration

• Management of Commercial Director’s diary, messages and contacts book
• Responsible for all the Commercial Director’s filing and paperwork
• Research and general support for the Commercial Director

Programming

• Maintaining the database of touring productions and regional productions
• Maintaining the spreadsheet of productions and dates in competitor theatres
• Distribution and circulation of materials in relation to new productions (contracts, deal memos, etc)
• Organisation of showrounds with theatres where required.
• Distribution of technical information of the theatres as required.
• First night gifts and cards for producers
• Update production documents (show details, production calendar, hires log)
• Co-ordination of non-theatrical hires – showrounds as required, contracting, client liaison
• Co-ordination of theatre hires – showrounds as required and client liaison
• Co-ordination of requirements for one-off Sunday performances

Production

• Organising and co-ordination of auditions including booking of rooms and staff
• Organisation of hotel and travel for creative team and artistes as required
• Booking of rehearsal rooms
• Co-ordination of petty cash as required for production
• Preparation of production contact sheets
• Co-ordination and preparation of minutes for production meetings as required
• Organisation, preparation and coordination of programme.
• Management of producer house seats.
• Preparing payments as directed
• Sourcing and organisation of first night gifts
• Co-ordination and organisation of playreadings
• Organisation of pre-production meetings and preparing of minutes
• Distribution and preparation of contracts as required (including SOLT/EQUITY contracts)
• Maintenance of contracts file
• Organisation of first night parties
• Any other duties as requested by the Chief Executive or Commercial Director

This job description is not an exhaustive document but is a reflection of the current position and details may be changed from time to time. The post-holder will be required to carry out any other duties as may be reasonably requested consistent with their job title and status. The duties contained within this Job Description must be performed at all times within the Company’s stated guidelines and operational policies.

Person specification

Essential

• Good administrative skills
• Enthusiastic and positive outlook
• Hardworking and flexible
• Ability to meet deadlines under pressure
• Strong interest in theatre/production
• Willing and able to work outside core hours when required

Desirable

• Theatre production office experience

Nimax Theatres Limited is an equal opportunities employer. We value diversity and are committed to creating an inclusive environment for employees, job applicants and customers alike. We actively encourage job applications from all backgrounds.

Please submit a CV and covering letter outlining your suitability for the role via the apply now link.

Closing date: Sunday 25th June 2023

We reserve the right to close the application process early if we receive a very high number of applicants so interested candidates should please apply asap. If you have not heard from us within 14 days of the deadline please assume you have not been successful on this occasion.